Staff Accountant
Job Category: Finance/Budgets/Accounting
Requisition Number: STAFF001374
Posted: July 30, 2026
Full Time
On-site
Rate: $55,000 USD per year
Monmouth University Main Campus
West Long Branch, NJ
Job Overview
The role of the Staff Accountant resides in the Accounting
Department of the Controller's Office. The Controller's Office team
is comprised of accounting and finance professionals who are
responsible for the general accounting, treasury management,
financial and tax reporting and compliance for both the University
and the Bruce Springsteen Center for American Music, a nonprofit
tax-exempt corporation and supporting organization of Monmouth
University.
The Staff Accountant is expected to possess familiarity and
adherence to standard accounting principles/GAAP. Ability to
contribute to the Accounting Office by performing various
accounting functions such as conducting daily system routines to
post financial transactions to the general ledger, importing
financial data from sub-ledgers, overseeing the internal
departmental charge process, preparing journal entries for
non-student related refunds, and completing monthly reconciliations
for various accounts. In addition, the candidate would be expected
to perform various general accounting functions, including account
analyses and preparation of internal financial reports for the
Bruce Springsteen Center.
This is an in-person, on-campus, non-remote
position
Application Materials Required:
Monmouth University requires all applications and supporting
documents to be submitted via the university's career portal. In
addition to the application, candidates
must
upload the following documents. Applications will
not be considered complete for review until all
required documents are uploaded.
- Resume or Curriculum Vitae
- Cover Letter
Optional Documents:
Responsibilities
- Conduct daily system routines to accurately post financial
transactions received from various University systems into the
general l Perform daily reconciliation of general ledger entries,
ensuring accurate posting of all transactions. Investigate and
promptly resolve any discrepancies, exceptions, or errors that may
arise during the posting process.
Responsible for efficient processing of electronic journal
entry import submissions. Including, formatting the Excel file
according to the Ellucian required import format and syntax before
accurately importing and posting the submission to the general
l
Responsible for reviewing journal and budget entry form
submissions for compliance with the mandated approval signatures.
Execute entry and posting of approved forms into the University's
general ledger system. Organize and file completed forms in the
designated area within the Controller's Office.
Perform daily execution of Interface system routines for
University Advancement Gift activity, encompassing both MU and
Bruce Springsteen Center for American Music Corporation.
Responsibilities include executing imports for Web Gifts, Gift
Adjustments, POS Gifts, and Pledge Gifts.
Examine Interdepartmental Charge (IDC) forms received from
Facilities Management, Conference & Program Services, Federal
Work Study, Outlook, University Police, and other areas to assess
their alignment with service charging or cost-sharing of
expenditures. Prepare and implement necessary entries as per the
analysis. In the case of cost-sharing identified on IDC forms,
liaise with departments to ensure coordinated expense splitting
through Accounts Payable for future transactions. Accounts Payable
will facilitate expense allocation during payment processing.
Perform timely execution of payroll, FWS, and end-of-month GL
import interfaces following each pay date and month-end.
Collaborate with the Payroll department to address posting
exceptions related to invalid accounts. Facilitate the processing
of account corrections to the import file and ensure accurate
posting.
Conduct review and initial sign off of journal entries prepared
by the Treasury Services Coordinator relating to University
Advancement gift refunds.
Provide the Treasury Services Coordinator assistance as needed
with the processing of manual refunds by reviewing transactions,
accounting codes, and conducting review of and sign off of manual
refund Expense Vouchers before submission to Accounts Payable
processing.
Responsible for daily performance of the Cash Receipt System's
cash closing procedures, which includes reconciling daily cash
receipt sessions, comparing the totals with the daily bank report,
and verifying and sealing daily bank deposit bags.
Conduct reviews of the monthly payment activity, using Informer
reports, to ensure the completeness and accuracy of the daily cash
receipt transactions and the timely resolution of bank
reconciliation items.
Identify all cash receipts for revenue cutoff at the end of
each calendar year and fiscal year, including preparation of fiscal
year end accruals and reversals.
In the absence of the Treasury Services Coordinator, perform
daily reconciliation of TouchNet eCommerce payments to the cash
receipt system, download daily Bank Composite reports and record
non student related Wire activity and email Bursar Office of
student related wires. Provide coverage of other duties as needed
including; processing U.A. Gifts bank deposits, Marketplace &
TouchNet Gift refunds, review of ACH returns. (Regular-Coverage
during any PTO).
Act as a backup for manual refund processing and monitoring of
mucashiers@monmouth.edu inbox (Regular-Coverage
during any PTO).
In the absence of the Director of Treasury Operations, assist
with placing and releasing Ellucian cash receipt Holds from
students' accounts, the resolution of TouchNet posting errors and
GL exception errors; adding new non-AR codes in the cash receipt
system; and performing updates to Informer Reports used for the
Outside Scholarship reconciliation. (Regular-Coverage during any
PTO).
Process and setup of New Department and New Object Code Forms
in Ellucian system; scan and file completed forms in Document
Folder on Shared Directory.
Access Banking online system and perform monthly electronic
download of paid checks and run monthly system utility to reconcile
AP checks in Ellucian system.
Prepare and process monthly journal entry to record the Digital
Copy Center monthly charge activity using monthly activity report.
Identify correct fund for Department activity and obtain any
approvals needed for restricted accounts.
Review and process Mailroom Postage monthly charge activity
journal entries submitted for completeness and ensure correct fund
is being used for Department accounts.
Perform monthly reconciliation of the Web Gift Clearing,
Scalefunder Clearing, and Bruce Springsteen Center for American
Music Corporation Web Gift Clearing Accounts to ensure their
balances are accurately cleared to zero.
General accounting and bookkeeping tasks for the Bruce
Springsteen Center for American Music Corporation, including but
not limited to preparation of budget versus actual analysis; review
of monthly expense activity for financial reporting accuracy of
natural and functional expense classifications, maintain due to/due
from reconciliation, record miscellaneous accounts receivable when
needed.
Prepare internal financial reports and account analyses for the
Bruce Springsteen Center for American Music Corporation.
Monitor Monthly Close Sign-off Sheet and communicate to members
who have not signed off by due date. After all sign-offs are
completed; perform various monthly and annual general ledger
closing routines as required.
Support the departments ongoing efforts to enhance operational
efficiencies and assist as required in automating specific
processes.
Other duties as assigned.
Required Qualifications
- Bachelor's degree in Accounting, Finance, or Business
Administration
- Three (3) years of related experience
- Familiarity and adherence to standard accounting principles/US
GAAP
- Intermediate to advanced proficiency in Microsoft Excel and
Word 2024
- Strong oral and written communication skills
- Strong analytical, planning and organizational skills
- Ability to multitask, prioritize work and meet deadlines
- Must be able to treat confidential and sensitive information
appropriately
Preferred Qualifications
- Work experience in higher education, non-profits, or fund
accounting
- Experience working with ERP system (Ellucian Colleague
preferred)
- Experience in operational efficiency assessment and/or business
process automation and redesign
- MBA or CPA preferred
Questions regarding this search should be directed
to:
Barbara Santos at bsantos@monmouth.edu or
732-263-5629
Note to Applicants:
Please keep in mind that a job posted as “Open until filled” may
close at any time without notice. As such, we encourage you to
submit your application and all required documentation as quickly
as possible to ensure consideration for the posted position.
Working at Monmouth University perks:
- 403(b) Retirement Plan
- Generous Paid Time Off
- Medical, Dental & Vision Insurance Benefits
- Tuition Remission for employee upon hire
- Tuition Remission for spouse or civil-union partner and IRS
dependent
after one-year of full-time continuous employment
- Employer paid Short & Long-Term Disability
- Employer sponsored Life Insurance
- Employee Assistance Program (EAP), FSA, Telehealth and
more
To view a full list of benefits, visit our benefits page
at: Employee Benefits Information |
Human Resources | Monmouth University
Department:
Division of Accounting
Work Schedule:
Monday through Friday
Total Weeks Per Year
52
Hours Per Week:
36.25
Expected Salary:
$55,000 - $57,500
Union:
N/A
Job Posting Close Date:
Open until filled
To apply, visit https://recruiting.ultipro.com/MON1000MON/JobBoard/d4da5ea7-24db-4f02-a484-7497ffffb76d/OpportunityDetail?opportunityId=8ca1d4ff-d89d-4735-b530-084e594ea245
Equal Opportunity Employer
This employer is required to notify all applicants of their rights
pursuant to federal employment laws. For further information,
please review the Know Your Rights notice from the Department of
Labor.
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