Staff Assistant II

Job Description

PURPOSE AND SCOPE:

Under general supervision, performs standard and some advanced administrative duties. Generally reports to a Manager-level position and provides support to multiple individuals or a department. Activities are generally routine but may involve non-routine requests or specialized information. Basic duties may include receiving and logging information, making copies, sorting and distributing mail, coordinating office functions, preparing correspondence and basic reports, scheduling appointments and making travel arrangements, providing information, and contributing to a service-oriented environment.

ESSENTIAL JOB FUNCTIONS:

1. Progressively utilizes the features of one or more standard business software packages up to the following skill level: Word Processing, Spreadsheets, Databases
2. Scans mail, arranges in priority order, and distributes to one or more managers
3. Screens calls for managers and responds to routine questions
4. Schedules tentative appointments for approval by manager, makes routine travel arrangements; may schedule group meetings and assist with set-up
5. Coordinates with other administrative, maintenance, or clerical employees in own department or throughout the college to accomplish such routine activities as ordering supplies, obtaining approvals, and arranging for word processing, document duplication, equipment repair, or travel advances
6. Responsible for safety and maintenance of own equipment; may control or disburse petty cash or monitor expenses charged against department accounts
7. May collect data and perform basic mathematical calculations, including assisting with budget documents and records
8. Some positions may assist in scheduling and inputting classes and/or prepare instructor classroom and project materials
9. Some positions assist students by handling their requests and providing routine information
10. Responsible for other reasonable related duties as assigned