Create a stewardship calendar that aligns with fundraising campaigns and key organizational milestones.Develop personal and impactful donor thank-you communications related to gift agreements, proposals, fundraising efforts, and campaign reports, thinking beyond the letter. Develop gift tracking recognition metrics that will shape future acknowledgments and donor programming. This may include acknowledgment processes, generation of acknowledgment reports, campaign tracking reports, and other reports as needed. Conduct strategic planning and collaborate with other departments and teams to ensure seamless integration and alignment of major gift fundraising activities and initiatives for donor recognition events and maintenance of programming. Develop best practices and procedures to engage donors throughout the year, ensuring efficient and effective operations that thank donors in unique ways at every opportunity. Assist the Associate AD, Major Gifts with production, execution, and oversight of donor recognition presentations, developing ways to maintain impactful and personalized recognition programs. Ensure high-level donors are highlighted on various reports, such as quarterly and annual major gifts budgets. Ensure pledges are announced and capital statements highlight key donors on a national stage. Oversee donor recognition in printed materials, serving as the liaison with communications personnel, printers, mailing vendors, etc. Serve as the Ticket Office liaison for Major Gifts ticketing needs, ensuring donor recognition events are created each year and donor thank-you gifts are presented in an impactful way to donors. Assist and provide excellent customer service to major gifts donors with inquiries, ticket questions and resolutions, season renewals, gift processing, and all other questions related to their major gift.Assist in donor research and donor roster management. Ensure the timely review of donor rosters and maintenance of donor rosters for all development officers.Regularly review and maintain up-to-date information on the Major Gifts portion of the Wildcat Club website. Organize and maintain physical and electronic development records, donor files, and donor accounts, including the retention and filing of gift agreements, payments, and other correspondence to and/or from donors, ensuring that supporting documents are easily accessible and up to date. Review, reconcile, and prepare monthly expense reports. Oversee advanced administrative support and day-to-day operations for the Major Gifts team. Budget accountability. Additional duties as assigned.Knowledge, Skills, and Abilities- Ability to demonstrate self-motivation, a results-oriented approach, and a positive demeanor.
- Demonstrated experience managing value-added projects and strategic initiatives.
- Strong organizational skills.
- Exceptional verbal and written communication skills.
- Ability to solve problems and make decisions.
- Ability to multitask with frequent interruptions.
- Ability to establish and maintain positive working relationships at all levels of the organization.
- Dedication and motivation to initiate, lead, and support value-added projects.
- Meticulous attention to detail.
- Knowledge of NCAA, Big 12, and University of Arizona position-related rules and compliance requirements.
- Demonstrated organizational skills, including the ability to plan, establish priorities, and successfully manage multiple priorities.
- Demonstrated ability to develop and maintain positive interpersonal relations.
- Demonstrated ability to communicate effectively with individuals at all organizational levels and project a positive, professional attitude.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.Minimum Qualifications- Bachelor's degree or equivalent advanced learning attained through experience required.
- One (1) year of relevant work experience required.
- Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.
Preferred Qualifications - Master's degree.
- Experience in a Power 4 Conference.
FLSA: Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40+ nights and weekends
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: University Advancement
Benefits Eligible: Yes - Full Benefits
Rate of Pay: DOE
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Grade7
Compensation GuidanceThe
Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The
Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our
Applicant Compensation Guide and our
Total Rewards Calculator.
Career Stream and LevelPC1
Job FamilyAdvancement Services
Job FunctionUniversity Advancement
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for CandidatesMike Smith Senior Associate AD, Chief Development Officer
mikesmith@arizona.eduOpen Until Filled: Yes
Documents Needed to Apply: Resume, Cover Letter, and One Additional Document
Special Instructions to ApplicantPlease submit Resume, Cover Letter, and the answers to the following questions as the Additional Document. Thank You. - Describe your knowledge and understanding of NCAA and Big 12 rules and regulations, as they pertain to recruitment and regulations?
- Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.
- Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and 11.4.4.2. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment, you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona?
- Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 7-12 grade for men's basketball or junior college student) in the sport of men's basketball, women's basketball or football or have any other type of association with any prospective student-athlete in the sports of men's basketball, women's basketball or football? If yes, please explain.
- Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e., student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sport of men's basketball, women's basketball or football? If Yes, please explain.
- Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sports of football, men's basketball, or women's basketball might render your application ineligible for consideration?
Notice of Availability of the Annual Security and Fire Safety ReportIn compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an
Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at
cleryact@arizona.edu.
