Reporting to the Director of Talent Management and Development, the Student Employment and Engagement Coordinator facilitates the end-to-end student employment lifecycle and provides critical support for college-wide talent initiatives. This role serves as the central point for the college’s student employment program, ensuring policy adherence and fostering an inclusive work environment for student employees.
The Coordinator acts as the primary logistical and administrative lead for the Talent Management team, supporting Learning and Development (L&D), employee engagement, and performance management programs through data reporting, communications, and event coordination.
Position Responsibility:
- Student Employment Coordination & Communication: Facilitate the full-cycle student recruitment process, including posting positions and managing timelines. Serve as the central liaison between hiring departments and administrative offices (Payroll, Student Financial Services). Act as the primary point of contact for troubleshooting student employment inquiries (Salesforce) and supporting supervisor development. Own the cyclical communication plan to hiring managers and student workers.
- Student Employment Policy & Program Administration: Maintain and update Student Employment handbooks and procedural materials. Coordinate the distribution of hiring guidelines and ensure compliance with Federal Work-Study regulations. Consult with departments to define and document student position descriptions. Own the student employment lifecycle and partner with the Student Employment IT Analyst on Workday efforts.
- Talent Management & Engagement Support: Execute logistical coordination for development and engagement programs (supplies, venue, catering, tech). Administer the technical side of Talent Development, including learning assessments and Workday Performance Management system testing. Manage HR communications, including website updates and promotional materials for recognition events.
- Cross-Functional Collaboration & Special Projects: Contribute to departmental success by assisting with broader HR initiatives, such as seasonal events, data audits, or process improvement projects. Collaborate with HR colleagues to provide backup support for general inquiries and participate in team-wide initiatives.
Supervisory Responsibilities:
- At times throughout the academic year, supervise the student employees for the HR office.
Basic Qualifications:
- Bachelor’s degree required
- 3+ years’ experience in an HR functional role (preference for experience in student employment and employee engagement programming)
Skills and Abilities:
Communication & Relationship Management
- Equitable & Inclusive Communication: Ability to communicate clearly and empathetically with diverse audiences, ensuring all community members feel heard and supported.
- Calm and Solution-Oriented Customer Service: Ability to provide steady, professional, and equitable support during high-volume periods or when resolving sensitive student employment disputes.
- Effective Escalation: Demonstrated judgment in knowing when to resolve an issue independently and when to appropriately escalate concerns to supervisor.
Operational Excellence & Detail
- High-Level Attention to Detail: Meticulous approach to maintaining accurate program records, updates to intranet sites, invitations, etc. where precision is critical.
- Complex Project Coordination: Proven ability to manage multiple concurrent timelines, such as the annual student hiring peak season and staff recognition events; without sacrificing quality or accuracy.
Technical & Policy Expertise
- HR Systems Proficiency: Demonstrated successful experience using Workday (or similar HCM), Salesforce, Google Suite, and Microsoft Office Suite to track data and automate workflows.
- Regulatory Knowledge: Experience interpreting and applying complex guidelines, specifically Federal Work-Study regulations.
- Digital Communication Design: Ability to create and maintain engaging digital content, including website updates and promotional flyers for engagement programming.
Professional Disposition
- Adaptability & Flow: Ability to thrive in a fast-paced environment, pivoting between administrative tasks and high-visibility event support as needed.
- Continuous Improvement Mindset: A commitment to evaluating existing processes and suggesting efficiencies to improve the student and employee experience.
Flexibility & Schedule
We value a collaborative hybrid environment. Our standard schedule includes three days on campus to connect with the team, with two days of remote work. We also offer the potential for increased remote flexibility during our summer and winter sessions.
Salary:
The pay range for the role is $60,000.00 - $67,000.00
Company Description and Benefits:
Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.
- Competitive Compensation: Experience competitive wages ensuring your dedication is recognized and rewarded.
- Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
- Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
- Paid Time Off: Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
- Retirement Savings: Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
- Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, and access to cultural and leisure activities throughout metro-Boston.
- Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
- Tuition and Education Benefits: Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
- Campus Privileges: Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.
Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!