Student Employment Manager

Job Description

Serves as the primary HR representative for student employees including overseeing the recruitment process, processing bi-weekly student payroll, and resolving employee relations matters. Serve as backup to Payroll Manager in order to insure all University employees receive accurate and timely pay.

REQUIREMENTS/MINIMUM QUALIFICATIONS:

Experience

• Minimum of three (3) years of previous HR and/or payroll experience required.
• Proficiency in using HRIS/Payroll systems and Microsoft applications required.
• Higher education experience and experience working with Banner and Cognos software preferred.

Education

Bachelor’s Degree Required

Licenses/Certifications/Credentials

Certified Payroll Professional (CPP) desired

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Perform all activities necessary to process student payroll (bi-weekly — approximately 600 checks). This includes maintaining related records, filing tax reports, voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting, and updating procedures.
• Ensure the student employee and time approver is set up in the time entry system in a timely manner, and communicate with departments to assess missed time sheets.
• Facilitate the recruitment and onboarding process, including building job descriptions, creating job requisitions in applicant tracking system(s), and acquiring all necessary onboarding documentation.
• Partner with Student Affairs and EDGE Center to establish student employment protocols and resolve student employment related issues. Act as first point of contact regarding employee relations, employee complaints, and supervisor questions for student employment.
• Coordinate with Financial Aid and Work Study partners to ensure compliance with Federal Work-Study requirements and develop efficient internal FWS procedures.
• Run reports, audit, and correct payroll, time sheet, and employment data in HRIS as needed.
• Develop and deliver training and periodic email notifications for student employees and supervisors to ensure awareness of and compliance with employment procedures.
• Act as a back-up for the Payroll Manager for the bi-weekly and monthly payroll, assist the Payroll Manager as needed, and complete verifications of employment (VOE).
• Provide employees with excellent customer service on payroll questions and concerns.
• Follow the guidance and direction of the supervisor, demonstrate respectful, ethical, and responsible behavior, and abide by the university’s policies, procedures, and rules.
• Other duties, including special projects, as required or assigned.

COMPETENCIES/OTHER CHARACTERISTICS:

To perform the job successfully, an individual will demonstrate the following:

• Accountability & Dependability – Shows up to work on time, and follows instructions, policies, and procedures. Meets productivity standards, deadlines, and work schedules. Does not make excuses for errors or problems; acknowledges and corrects mistakes.
• Adaptability & Flexibility – Recovers quickly from setbacks and finds alternative ways to reach goals or targets.
• Attention to Detail – Checks work to ensure accuracy and completeness. Compares finished work to what is expected to find inconsistencies.
• Solution-Oriented – Assumes responsibility for assessing problems and developing solutions prior to escalating matters of concern.
• Collaborative – Strong ability to facilitate problem-solving between various functional areas to produce outcomes that meet all stakeholders' needs.
• Regulatory Knowledge – Familiarity with key employment law considerations such as FLSA, IRC, ADA, workplace discrimination/harassment laws, etc.
  Development & Continual Learning – Finds and maximizes opportunities for growth and development from multiple sources.
• Ethics & Integrity – Respects and maintains confidentiality. Tells the truth and is honest in all dealings. Keeps promises and commitments made to others.
• Mathematical Reasoning – Performs basic arithmetic and uses basic numerical concepts (e.g., whole numbers, percentages) to complete job tasks.
• Stress Tolerance – Handles high workloads, competing demands, vague assignments, interruptions, and distractions with poise and ease.

Company Description

Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.

UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.

As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Tuition Discount
• Retirement Savings Plan - 403B
• Paid Vacation and Sick Time Accruals
• Paid Holiday time and additional University days off
• Employee Discounts & Services
• Free Parking
• Onsite Health & Wellness Center

For more information about the benefits of being a staff member at UIndy, visit our Benefits site.