Position Overview

The Specialist of Student Employment and Federal Work-Study serves as the primary operational expert responsible for executing student employment and Federal Work-Study processes. This role manages high-volume hiring and onboarding activities, maintains accurate records, and supports students, supervisors, and community partners through consistent and reliable service delivery.

Through these responsibilities, the Specialist contributes to a positive and meaningful employment experience for students and supervisors by ensuring processes are efficient, accessible, and responsive to stakeholder needs. This is an onsite position.

Responsibilities:

Operational Execution and Transaction Management

Process student employment transactions, including requisitions, hiring, onboarding, and assignment management
Coordinate completion of onboarding requirements, including scheduling and tracking of I-9 verification and new hire documentation
Manage Federal Work-Study operational activities, including routine timecard processing and monitoring of fund utilization
Maintain accurate records and ensure timely completion of required documentation

Workflow and Service Delivery

Serve as the primary point of contact for students, supervisors, and community partners regarding student employment processes
Provide guidance on established procedures, timelines, and system workflows
Monitor workflow queues and prioritize tasks to meet operational deadlines
Support resolution of routine operational issues

Program Support and Coordination

Maintain student employment communications, reference materials, and documentation
Coordinate logistics for student employment programs, training sessions, and events
Track and report operational data to support program monitoring and decision-making
Escalate compliance concerns, operational risks, or workload constraints to the Manager in a timely manner
Use recurring issues, stakeholder feedback, and data trends to identify process improvement opportunities and recommend enhancements to workflows, communications, or service delivery

Required Qualifications

Bachelor’s degree in Human Resources, Business Administration, Higher Education, or a related field
2–4 years of experience in student employment, financial aid, human resources, or a related administrative function
Experience supporting hiring, onboarding, payroll, or financial transactions within enterprise systems (e.g., Oracle, PeopleSoft, Kuali, or similar platforms)
Knowledge of or experience with Federal Work-Study (FWS) program requirements or compliance in a higher education setting
Demonstrated ability to interpret and apply policies, procedures, and regulatory guidance (e.g., FWS or employment eligibility documentation)
Strong attention to detail and ability to manage data, documentation, and time-sensitive transactions accurately
Ability to manage multiple priorities, meet deadlines, and maintain productivity in a high-volume, compliance-driven environment
Effective communication and customer service skills, with the ability to work both independently and collaboratively with diverse stakeholders

Preferred Qualifications

Direct experience administering Federal Work-Study or similar funding programs, including tracking and reporting expenditures
Familiarity with onboarding and I-9 compliance processes and federal employment eligibility requirements
Experience developing or maintaining communications, training materials, or reference documentation
Experience coordinating programs, events, or training sessions in a higher education environment
Experience managing high-volume workflows or transaction processing

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Student Employment Specialist, Human Resources

Butler University

4600 Sunset Ave, Indianapolis, IN 46208, USA

Position Overview

This is a Preview Listing…

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Student Employment Specialist, Human Resources

Butler University

4600 Sunset Ave, Indianapolis, IN 46208, USA

Position Overview

This is a Preview Listing…

Related Jobs - August 26, 2026

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Student Employment Specialist, Human Resources

Butler University

4600 Sunset Ave, Indianapolis, IN 46208, USA

Position Overview

This is a Preview Listing…

Related Jobs - August 26, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

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APS Division of Nuclear Physics Meeting (DNP 2026)

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Student Employment Specialist, Human Resources

Butler University

4600 Sunset Ave, Indianapolis, IN 46208, USA

Position Overview

This is a Preview Listing…

Related Jobs - August 26, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

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GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

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Joint March Meeting and April Meeting — Global Physics Summit 2027