Supplier Maintenance Officer
Supplier Maintenance Officer
- Reference number: 26222
- Term: Ongoing, full-time basis
- Remuneration: $111,341 to $120,557 pa (HEW6) (inclusive of $94,084 to $101,872 salary pa, 17% superannuation and 17.5% recreation leave loading)
- Location: Kelvin Grove (hybrid option available)
- Open to: Current staff members of QUT who have ongoing full-time work rights in Australia. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people who are not QUT staff are also eligible and encouraged to apply.
Who are we looking for?
We are seeking a Supplier Maintenance Officer to join Finance Business Solutions, Chancellery Division.
The Supplier Maintenance Officer delivers high quality, client focused customer service to clients within QUT on all aspects of supplier set up and accounts payable processing. This position undertakes complex supplier maintenance activities across multiple cost centres, ensuring advanced data validation, compliance with University procurement policy, procedures, relevant legislation and strong internal controls to mitigate fraud and corruption risks. The role uses verification platforms and approved processes to collect and verify supplier information, investigate anomalies, and provide expert advice to stakeholders. The Supplier Maintenance Officer contributes to the development and continuous improvement of business processes and procedures and applies a high level of judgement in problem solving and decision making.
We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.
About us
QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.
Within the Chancellery, Finance Business Solutions (FBS) is responsible for a range of business functions to facilitate the ongoing financial and planning viability of the university in realising QUT’s strategic aims and objectives, whilst maintaining a customer centric approach when engaging with the university community, industry and government. FBS values the contribution of our team and work closely with the QUT community to deliver on our values and behaviours: Customer focussed, accountability, respect and empowerment..
What you need to succeed
- Education, training and/or relevant experience equivalent to the completion of a degree, with subsequent relevant experience in a supplier maintenance, accounts payable, or similar financial processing role within a large and complex organisation.
- Demonstrated experience using a large financial accounting system with advanced digital literacy in the MS Office suite, particularly Excel (databases and/or spreadsheets), including the ability to enter and maintain complex data with a high degree of accuracy and attention to detail.
- Proven ability to communicate effectively, both verbally and in writing, with a broad range of stakeholders, including providing clear guidance and training on processes, resolving issues, and ensuring timely completion of supplier maintenance requests.
- Demonstrated experience in a client-focused service environment, with excellent interpersonal skills, the ability to establish rapport quickly, maintain collaborative working relationships, and engage confidently with diverse internal and external client groups.
- Comprehensive knowledge and practical experience in processing and validating supplier information, including the use of verification platforms such as EFTSure, ABN look-ups and bank account validation tools, and applying strong internal controls to mitigate fraud, error and corruption risks.
- Demonstrated experience and competency in finance processing, including account reconciliations, general ledger processes, GST and FBT, within a high?volume, high?compliance environment.
- Proven ability to work effectively as part of a team, multi-task and manage competing priorities with limited supervision in a high-pressure and time-sensitive environment.
- Demonstrated commitment to equity, diversity and Indigenous Australian engagement.
Life at QUT
We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:
- A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions.
- Competitive remuneration with up to 17% superannuation and leave loading of 17.5%.
- Generous parental leave including primary carer parental leave of up to 26 weeks (including 17% super).
- Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance.
- Purchased Leave Scheme - up to 8 extra weeks.
- Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms.
- Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
- Commitment to our Indigenous Australian staff through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees.
Explore more benefits of life at QUT.
Belong at QUT
We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers.
As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.
We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.
At QUT, diversity is not just embraced—it's celebrated. See our commitment
How to Apply
Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.
Find out more about this position and submit your application by clicking 'Apply' or the link below.
View the job details at: QUT - Supplier Maintenance
Job opens: 20-May-2026
Applications Close: 03-Jun-2026 at 11.30pm
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