"Administrative Coordinator (College of Nursing & Health Sciences)"

Job ID 273084

Location

Valdosta State University

Full/Part Time Full-Time

Regular/Temporary Regular

About Us

As a comprehensive institution of the University System of Georgia, Valdosta State University (VSU) is a welcoming, aware, and vibrant community founded on and dedicated to serving our communities' rich and diverse heritages. Through excellence in teaching, basic and applied research, and service, VSU provides rigorous programs and opportunities that enrich our students, our university, and our region. As such, the VSU mission consists of three interrelated parts that includes a student mission, university mission and regional mission. The university is equally dedicated to the core values of community, including a commitment to practice civility, integrity and citizenship. As members of this community and proud Blazers we strive to uphold these core values for the advancement of the University, as stated in the Blazer Creed and reflected in our commitment to the University System of Georgia's Core Values.

Blazer Creed

Valdosta State University is a learning environment based on trust and mutual respect in which open dialogue, vigorous debate, and the free exchange of ideas are welcome. The University is equally dedicated to the core values of community, including a commitment to practice civility, integrity, and citizenship. As members of this community, and proud Blazers, we will strive to uphold these core values for the advancement of the University.

Civility - A Blazer shows courtesy and compassion as well as respect for the dignity of every human being.

Integrity - Each Blazer is responsible for his or her own actions, and our community is stronger when we contemplate the context of our decisions and uphold the principles of trust and honesty.

Citizenship - Every Blazer has an interest in the well-being of the community, and, therefore, a duty to stay informed, to make positive contributions, and to offer support to those who need help.

As a Blazer, we pledge to uphold the core principles of Civility, Integrity, and Citizenship.

University System of Georgia (USG) Statement of Core Values

Every member of the USG community is required to adhere to the USG Statement of Core Values, Integrity, Excellence, Accountability, and Respect that form and guide the daily work of the organization.

1. Integrity - We will be honest, fair, impartial, and unbiased in our dealings both with and on behalf of the USG.
2. Excellence - We will perform our duties to foster a culture of excellence and high quality in everything we do.
3. Accountability - We firmly believe that education in the form of scholarship, research, teaching, service, and developing others is a public trust. We will live up to this trust through safeguarding our resources and being good stewards of the human, intellectual, physical, and fiscal resources given to our care.
4. Respect - We recognize the inherent dignity and rights of every person, and we will do our utmost to fulfill our resulting responsibility to treat each person with fairness, compassion, and decency.

Job Summary

Coordinate, oversee, and/or perform a wide variety of administrative and program support. Coordinate the provision of office and staff support services to the department or unit, and oversee and/or participate in the coordination, supervision, and completion of special projects and/or events.

Responsibilities

Typical Allocation of Duties:

Coordinate department or unit activities - 15%

Monitor and coordinate activities as appropriate, and prepares internal reports for management; participate in budget planning and management, as required.

Project development - 15%

Assist with project development and planning.

Maintain files, records, and databases - 15%

Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the department or unit.

Confidential administrative support - 20%

Provide confidential administrative support for the department or unit.

Primary point of contact - 15%

Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies.

Correspondence - 5%

Compose and prepare written documentation and correspondence for the department or unit.

Special Projects - 5%

Assist in the coordination, supervision, and completion of special projects as appropriate.

Coordination of supplies - 5%

Coordinate and oversees the day-to-day management of supplies, equipment, and facilities for the department or unit, as appropriate.

Supervision - 5%

May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.

Supervisor Expectations

• In collaboration with supervisor, examine, condense, and present data to CONHS program directors using established student admission rubrics/criteria for student admissions.
• Collaborate in the development and administration of social media platforms, encompassing strategy formulation, website traffic enhancement, post monitoring, and content generation for the CONHS.
• In collaboration with supervisor, analyze, summarize, and report data regarding final candidates interviewed for job vacancies within the CONHS, employing the "Evaluation of Candidate for xxx Position" rubric for both staff and CONHS candidates.
• Work closely with the leadership team to create efficient assessment strategies linked to student learning outcomes. This involves analyzing assessment methods and outcomes, as well as reporting and communicating the assessment results effectively. Example: Analyze, summarize, and report data gathered from student exit surveys, including the AACN/Benchworks Doctor of Nursing Practice Exit Assessment, AACN/Benchworks Master's Level Nursing Exit Assessment, and AACN/Benchworks Bachelors Level Nursing Exit Assessment.
• In collaboration with supervisor, analyze, summarize, and report Institutional Effectiveness data to assist the leadership team in finalizing annual Institutional Effectiveness Reports (IERs) and Institutional Effectiveness Plans (IEPs.)
• In collaboration with supervisor, analyze, summarize, and report institutional data to assist the leadership team with annual American Association of Colleges of Nursing (AACN) and Georgia Board of Nursing (GBON) reports. 
• Supervise all student and graduate assistant personnel, including suggesting new hires, assessing performance, delivering training, delegating tasks, and addressing any concerns within the CONHS.

Required Qualifications

Required Experience

Associate's degree and five (5) years of related work experience.

Proposed Salary

$35,220

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Applicant Requirements & Conditions of Employment

Applicants are required to provide:

• professional references with current contact information
• documentation of academic credentials
• employment history

Please note that during the search process, VSU reserves the right to:

• ask candidates who will serve in Positions of Trust to disclose criminal record history during the initial screening process and prior to a conditional offer of employment,
• view social media outlets, and
• remove job postings without additional notification.

Employment is contingent upon:

• successful completion of a background check investigation, including a criminal background check
• reference checks  

Employment may also be contingent upon the job-based requirements if applicable for your position:

• satisfactory credit check
• successful completion of a Motor Vehicle Report (MVR)
• pre-employment drug testing
• confirmation of credentials

 After initial hiring, employees will be required to successfully complete all of the following training:

• New employee orientation
• VSU's Annual Compliance Training:
• USG Cybersecurity Training (required twice yearly)

Equal Employment Opportunity

Valdosta State University is an equal opportunity educational institution. It is not the intent of the institution to discriminate against any applicant for admission or any student or employee of the institution based on the age, sex, race, religion, color, national origin, disability, or sexual orientation of the individual.

Background Check

• Position of Trust + Credit

Accommodations

If you are a qualified individual with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings, apply for a job on this site, or participate in the search process as a result of your disability. You can request reasonable accommodations by contacting Catherine Wills, in the Office of Human Resources at croark@valdosta.edu.