"Senior Administrative Assistant and Project Associate"

• Job Number: 24307
• Functional Area: Administration
• Department: Office of the Provost
• School Area: Office of Provost
• Employment Type: Full-time (Hybrid)
• Employment Category: Non-Exempt
• Visa Sponsorship Available: No
• Schedule:

Job Description

SENIOR ADMINISTRATIVE ASSISTANT AND PROJECT ASSOCIATE, Office of the Provost, to support the vice provost and the mission of the Office of the Vice Provost for International Activities (OVPIA). Will provide high-level and comprehensive administrative support; develop in-depth knowledge of Institute policies and procedures in order to anticipate and initiate actions regarding office operations and an understanding of the functioning of other departments; serve as a high-level individual contributor and/or coordinator of multiple projects; work directly with the senior director and various stakeholders and use established project management tools, philosophies, and methodologies to coordinate, drive, and track initiatives/projects that support the OVPIA’s strategic objectives; implement complex projects from conception, scope definition, and schedule management through to completion; use awareness of protocols, international and cultural sensitivities, and MIT values to liaise with senior government and corporate leaders and high net worth individuals from many countries; and provide high-quality support for MIT’s international relations and representations.  

Job Requirements

REQUIRED: high school diploma or its equivalent; five years of directly related experience; proficiency with English grammar and composition; excellent organizational, project coordination, interpersonal, and communication skills; attention to detail; ability to handle multiple tasks and set priorities in a challenging, fast-paced environment; discretion and good judgment with confidential/sensitive materials/information; an interest in learning about all aspects of academia; and proficiency with Word, Excel, PowerPoint, and Adobe Acrobat Pro. Seek a team player who can work effectively with all levels of internal management and staff and outside vendors.  PREFERRED: bachelor’s degree and MIT experience.  Job #24307-6

Hire salary range: $31.00 - 36.00/hour, depending on experience and equity

There will be a hybrid schedule working three days on campus and two days remotely.

Please include a resume and cover letter with your application. 

8/12/24