"Library Assistant"

Job Purpose

Under the supervision of the Collections Services Manager, and Collections Services Supervisors, provide support for the Library’s collection management and development activities as part of the Collection Management Support Team. Working with physical collections in the main Library and Library Research Annexe, the team assists in the maintenance, processing, and access to the Library’s collections. 

Main Duties and Responsibilities 

1. Participate in the ongoing collection maintenance programme, in liaison with the Collection Services Manager and Collections Services Supervisors, ensuring that identified materials for relegation/discard are dealt with appropriately and catalogue entries updated. 

2. Assist with digitisation projects managed by Collection Services including delivering the Scan & Send service, under the direction of Collections Services Supervisors.

3. Support major collection moves within the library or between the library, its branches and/or its Research Annexe, under the direction of the Collection Services Team Supervisors. 

4. Undertake the physical processing of new library materials, attaching labels and other marks of ownership, ensuring that quality standards are maintained and targets met. 

5. Manage the daily dispatch of materials requested by users from the Library Research Annexe, liaise with users, Library Services and Archives & Special Collections over access to requested materials. 

6. Provide administrative support for the Facilities Manager, including monitoring the enquiry email box and ensuring maintenance requests are completed satisfactorily and to deadline. 

7. Provide support for Head of Collection Development in the acquisition and checking of donated materials, liaising with the Collections Services Team supervisors. 

8. Work on a rota basis between the main library and the Library Research Annexe. 

9. Undertake other duties as directed by senior colleagues. 

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post gained through working in a similar role. Or: Scottish Credit and Qualification Framework level 4 in English and Mathematics (National 4) or equivalent, and some experience of working in a similar role. 

Skills

Essential:

C1 Good communication and interpersonal skills (written & oral).

C2 Attention to detail and the ability to work to a high level of accuracy in all work undertaken.

C3 Manual handling skills.

C4 Good IT skills, and confidence in learning new hardware and software as required.

C5 Ability to gain knowledge of work routines and utilise simple office equipment.

C6 Able to multi-task and work flexible.

C7 Good organizational skills. 

Experience

Essential:

E1 Relevant work experience.

E2 Previous experience of working in a team.

E3 Experience of using the internet and e-mail.

E4 Previous experience of working in situations dealing with requests/enquiries from with multiple stakeholders, e.g. other Library departments, senior library staff, academics, and users. 

Desirable:

F1 Work experience in a library or information service.

F2 Experience of using Sierra Library Management System. 

Terms and Conditions 

Salary will be Grade 3, £21,900 - £22,681 per annum. 

This post is full time (35 hours per week) and open ended (permanent). 

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity. 

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/. 

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University. 

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information. 

Vacancy Ref :149388

Close Date :23-Aug-2024 23:45