"Accounts Payable Specialist"

R0005704

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ABOUT WILLAMETTE UNIVERSITY

Willamette University is a nationally-renowned private liberal arts university with graduate programs in business, law, data science, and fine arts. Founded in 1842, Willamette is the first university established in the western U.S. located in the heart of the PNW. Campuses are located in both Salem and Portland, Oregon close to the Oregon Coast, Cascade Mountains, and vibrant cities of the Pacific Northwest.

The university motto, “Not unto ourselves alone are we born,” captures the essence of this distinguished university. It speaks to the commitment to community service, to the extraordinary collaboration between faculty and students, and to the tradition of service and civic engagement that is typical of Willamette alumni.

Willamette University provides a highly-valued, well-rounded, and comprehensive benefits package to employees: Benefits Summary

If you need assistance applying for a job or have any questions on recruitment at Willamette, please contact our HR Department, hr@willamette.edu or call us at 503-370-6210.

Instructions for Applicants:

Please read the following carefully before beginning the online application process. To be considered for employment at Willamette University, please complete our online employment application. Your application and all required attachments -- listed at the bottom of the page -- must be submitted for each individual job post that you are interested in applying. Once you submit your application you will not be able to edit your application.

Position Summary:

The Accounts Payable Specialist performs high volumes of data entry for payment requests and journal entries in addition to various other duties. The Accounts Payable Specialist performs various duties under the supervision of the Accounts Payable Supervisor. The work involves recurring situations that are routine in nature with occasional variation from the norm, usually involving accounting tasks including data entry and bookkeeping skills. Position operates alone on routine work, checking with supervisor when in doubt. Responsible for efficient use of time and equipment as well as good student, staff and public relations. Requires good interpersonal and verbal communication skills to exchange information with students, staff and faculty.Duties and Responsibilities: 

• Inputs and processes a high volume of data for the payment of invoices, reimbursements, journal entries, and advance requests; follows up and requests supporting documents or approvals in a timely manner.
• Audits invoices for appropriate account coding, mathematical accuracy, and payment authorization.
• Reviews daily reports of potential fraudulent checks or errors on secure bank website and approves payment of legitimate items.
• Corrects bank data entry errors and disputes any fraudulent checks. Processes stop payments.
• Assists those who call, email, or visit in-person with questions or requests
• Prepares miscellaneous General Ledger account reconciliations, updates vendor information and assists with vendor set-up and maintenance.
• Reconciles General Ledger Advance account on a regular basis.
• Assists with 1099-MISC processing and reporting.
• Cross trains and serves as a backup for the Accounting office staff.
• Safeguards confidentiality.
• Works on special projects and assumes additional responsibilities as assigned.
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Minimum Qualifications:

• High school diploma or equivalency
• Minimum of one year of experience in a professional office with focus accounting, reporting, and/or customer service.
• Strong written and oral communication, interpersonal and customer service skills.
• Quick and accurate typing and 10-key skills.
• Strong proficiency with technology including Microsoft Excel and Adobe Acrobat. Ability to thrive in a paperless environment.
• Knowledge of general accounting procedures.
• Strong attention to detail.
• Strong analytical and problem-solving skills.
• Strong organizational skills and have the ability to meet deadlines and balance competing priorities.
• Excellent record keeping and digital file maintenance skills.
• Ability to work independently as well as to establish and maintain harmonious relations with staff, faculty, and students.
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Preferred Qualifications:

• Two years of college with course work in business, accounting or finance or equivalent education/training.
• Certification demonstrating competence in Microsoft Excel and Adobe Acrobat.
• Experience in accounts payable processing.
• Experience working in higher education.

Typical work schedule:

Monday - Friday, 8am to 5pm

Salary: $20.00/ hour to $24.04/ hour

You will need to upload the following documents as part of your application materials in the "My Experience" section labeled Resume:

• Cover letter addressing the required/desired qualifications and presenting any other applicant characteristics which deserve emphasis
• Current Resume
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Applications will be reviewed on a rolling basis as received until the position is filled.

Incomplete applications will not be considered. 

Believing that diversity contributes to academic excellence and to rich and rewarding communities, WU is committed to recruiting and retaining a diverse faculty, staff and student body. We seek candidates, particularly those from historically under-represented groups, whose work furthers diversity and who bring to campus varied experiences, perspectives and backgrounds.

BACKGROUND CHECK REQUIREMENT:

All University positions require that candidates submit to a criminal conviction record check prior to hire. Conviction does not automatically preclude candidates from being hired. Nature of conviction will be considered relative to the duties of the position.

REASONABLE ACCOMMODATIONS STATEMENT:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.