"FT Budget Technician"

Summary

Performs varied record keeping duties associated with the processing and completing of accounting transactions, posting, assembling, and tabulating, and preparing data for financial statements using established formats. Usually is responsible for consolidating all accounting elements within a program or service such as customer accounting, accounts receivable, accounts payable, cash, accounts related to grants and contracts, and cost of services.

Distinguishing Career Features

The Budget Technician oversees areas such as cash management, line item transfers, categorical accounts, and special studies. The Budget Technician will demonstrate knowledge of generally accepted accounting practices and will have competency in general ledger and fund accounting.

Essential Duties and Responsibilities

• Prepares federal, state, and local financial reports of grant and contract activity.
• Receives cash and cash equivalent from a variety of sources. Verifies amounts and balances to supporting documentation. Enters information into appropriate accounts as required. Prepares deposits and other transmittals.
• Reconciles and compiles periodic reports to show statistics such as cash receipts, accounts payable, and accounts receivable. Trace transactions through previous accounting actions to identify and correct discrepancies.
• Reconciles, balances books, and compiles reports and financial statements on a recurring basis to show statistics such as cash receipts, accounts payable, and receivable. Traces transactions through previous accounting actions to identify and correct discrepancies.
• Verifies and accounts for funds and other assets received by the District for specified uses (e.g., donations, conditional uses).
• Prepares monthly trial financial statements for grants or other special funds. Using standardized accounting software, prepares trial or drafts statements of financial activity and condition, subject to administrative review.
• Prepares and enters cash and cash-equivalent amounts into holding accounts, then disburses into separate accounts by making intra-account transfers through multiple accounting software formats.
• Analyzes and reconciles account transactions and miscellaneous reimbursement items, making general ledger accounting adjustments. May prepare accounts receivable billings to outside agencies.
• Administers revolving accounts used for disbursing funds to meet urgent student needs.
• Verifies and corrects account codes, authorization, and available and qualifying budgets.
• May segregate and apply codes to certain accounts, such as but not limited to, payables for utilities. Verifies correct billing.
• Researches, analyzes, resolves, and assists others with accounting transactions and adjustments such as credit memoranda, undocumented purchases and invoices, goods and services not received, returned or refund checks.
• Manipulates data management systems to produce custom, yet recurring reports, requiring a working knowledge of the relationships of financial data.
• Provides administrative support to projects and special assignments that require getting information and cooperation from other departments and vendors.
• Conducts research involving search of internal and external resources to support departmental activities.
• May prepare correspondence relating to assigned responsibilities.
• Maintains currency of knowledge and skills related to the duties and responsibilities.
• Performs other related duties as assigned.

Minimum Qualifications

The position requires an Associates Degree in accounting or business and 3 years experience in a production oriented financial record keeping capacity.

Preferred Qualifications

Bachelor's Degree in Accounting or Business and 3 years work experience in a financial or accounting role and has exposure to project and/or grant financial management. Advanced Microsoft Excel skills.

Salary/Fringe Benefits

Grade 34 on District Classified Salary Schedule ($5,692.16 - $6,840.60/month). Health and welfare benefits include District contribution for medical/dental/vision benefits and employee life insurance ($50,000). Participation in the Public Employee's Retirement System that is also integrated with Social Security.

Cerritos College