"Temporary Academic Resource Coordinator"

Job Summary

RISD Continuing Education (CE) seeks a Temporary Academic Resource Coordinator to support digital and physical assets used to program and support the learning experience for students. This role is based in Providence RI, with occasional work at RISD's property in Barrington, RI. The role may support programs across CE's Children, Youth, & Pre-Collegiate (CYP) and Adult portfolios. In collaboration with CE's Programming and Operations teams this role interfaces with staff, instructors, and campus partners to ensure physical supplies, online learning management pages , and other resources are reviewed, organized, and ready for class.

We seek organized and detail-oriented candidates who can work independently and manage a high volume of tasks. Candidates should be comfortable with moving materials to different locations on campus.

The successful candidate will thrive in a campus environment that is committed to advancing the principles of social equity and inclusion, environmental and climate justice, and equal access to resources and opportunities.

Term: April 1 - August 14, 2026

Essential Functions:

Digital Resources

Pre-Program

• Support course preparation tasks for RISD Pre-College. This primarily involves monitoring and advancing the completion of course builds in Canvas, the learning management system. Tasks include, but are not limited to:
• Assisting with reviewing and collecting course outlines.
• Assisting with finalizing supply lists and importing them into Canvas.
• Verifying that syllabi are uploaded correctly into each course shell.
• Reviewing each course shell for completion against a checklist.
• Track and document errors. Collaborate with the Associate Director, CYP to follow up with instructors to complete course shells prior to student access to courses.

• Assisting with Nature Lab booking requests.
• Flag any issues with course builds on Canvas.
• Communicate instructions, reminders, and revisions needed with instructors through a shared Operations inbox.
• Assisting Operations Specialist with general digital operations work, including but not limited to event documentation, managing various spreadsheets (facilities, work orders, catering), and edits to Destiny course builds.
• Support Adult Extension and Summer Intensive Program Management teams with reviewing and implementing instructional design materials for their courses and programs. Specific examples may include: Canvas builds and demo creations.
• Support CYP and Adult Programming and Operations teams with other digital academic resources including developing instructor training materials, mapping processes into a visual guide, and reviewing basic content submitted as part of course builds.

Physical Resources

Support RISD Art Camp and Teen In Person supply coordination including

• Collaborating with the Program Manager and Operations Specialist to support supply management.
• Prepare and help distribute supply list files for courses
• Support the supply list review process
• Assist in instructor follow up and reminders
• Help determine purchasing needs
• Coordinate with Operations team to order required supplies
• Receive and organize purchased supplies
• Assemble & deliver course supplies to different program locations
• Monitor supply use & report any purchase needs during program
• Breakdown & organize supplies after program completion
• Inventory supply closets after program completion

• Support different, sometimes simultaneous, aspects of programs that take place during different terms (Spring, Summer, Fall). This includes:
• Maintain and monitor supply usage and necessary refreshes.
• Work with seasonal staff to onboard and hand off items during certain parts of the supply cycle.
• Work with temps and Program Managers to ensure that all classroom resets of program-wide and course-specific supplies happen on a weekly/daily basis.
• Transfer Fall supply details to the CE Operations and Programming teams.

• Participate in any debrief conversations.
• Maintain ongoing communication with vendors, CE finance, and the RISD Store.
• Support Adult programming, as needed, with room and supply related issues and tasks.
• Support Summer Pre-College supply-related needs, similar to teen and camp programming, as needed.

Required Knowledge/Skills/Experience

• Associate degree or equivalent combination of education and experience required.
• Experience navigating complex administrative processes and prioritizing multiple tasks.
• Experience working with databases and proficiency with technology required, with preference given to experience with learning management systems such as Canvas, and Google Suite.
• Ability to stay highly organized when reviewing high volumes of data across multiple platforms and from multiple sources.
• Strong communication skills and an ability to create clear and concise requests. Ability to maintain a positive rapport while implementing accountability processes.
• Innovative and solution-oriented, able to work independently and as a part of a highly collaborative team.
• Demonstrated commitment to working with a diverse population of students, instructors, and staff.

Union: No

Work Schedule: 35 hours per week; Monday - Friday Term: April 1 - August 14, 2026

Employment Status: Temporary, Non-Exempt, Full-Time

Grade: NA

Work Modality In-person

Documents Needed to Apply: Resume (Required) Cover Letter (Optional)

Salary Grade Structure

*Incomplete applications will not be considered. Please upload all required documents.*