Temporary Music Program Administrative Assistant

geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

• Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
• Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
• Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
• Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
• Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
• Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

About the Program

Seattle University Music is part of the Performing Arts and Arts Leadership Department in the College of Arts and Sciences, which includes Music, Theater, and Arts Leadership. SU Music serves a broad cross-section of students and community members from all disciplines and supports the BA Interdisciplinary Arts in Music degree program with specializations in both vocal and instrumental music. The program encompasses three choral ensembles and a wide range of music courses, including music theory, ear training, music history, group piano, world music, chamber music, sound & audio production, and more. Private lessons are offered in voice, guitar, piano, and strings. With a vibrant calendar of performances, guest artists, and collaborations each year, we are a community of active scholar-artist-teachers committed to providing transformational artistic and educational experiences to the Seattle University community.

Qualifications

• High school diploma and three or more years of previous administrative support experience or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
• Ability to knowledgeably assess the quality and condition of campus-owned and potential donated pianos, making informed decisions about their maintenance, placement, and care.
• Experience handling logistics for meetings and events, including guest parking, advertising, catering, and overseeing day-of-event activities.
• Demonstrated ability to form and maintain productive working relationships with faculty, staff, and students from diverse backgrounds.
• Skills in managing competing deadlines and self-initiating tasks while maintaining a high degree of accuracy, attention to detail, and a warm and welcoming environment.
• Excellent written and oral communication skills, with the ability to proof and correct spelling, grammar, and punctuation in promotional materials and communications.
• Intermediate fluency with MS Word, Outlook, Canva, and social media post management.
• Preference for candidates with a background in music and experience supervising task-oriented student workers for short and long-term goals.

Responsibilities & Duties

• Provide administrative and operational support services to the director, faculty, and students of the Seattle University Music Program.
• Maintain a regular tuning schedule for approximately twenty-six departmental pianos, staying within budget for tunings and repairs.
• Field inquiries about piano donations, evaluating instruments for quality and sustainability. For instruments accepted for donation, arrange transport with the owner, piano movers, Campus Safety, and Parking Services. Submit appropriate paperwork (appraisal, donation form, etc.) with the University Development office.
• Coordinate with Residential Housing to relocate usable but unwanted pianos to the dorms.
• Attend Performing Arts & Arts Leadership Departmental meetings. Support Music Program meetings, send reminders, and record, write, and distribute minutes. Track the completion of tasks assigned during meetings.
• Develop and/or update department promotional materials and keep copies available at all times.
• Coordinate logistics for program events, including creating concert programs, posters, flyers; assisting with livestream coordination; securing room reservations, catering orders, and guest parking; as well as assisting with advertising and overseeing day-of-event activities.
• Oversee maintenance and management of choral library sheet music holdings, storage, and organization.
• Work with the program director to manage student workers (choral librarians, social media manager, crew, communications officers, etc.).

Work Environment & Physical Demands

Work is performed in a classroom or office setting. Option for flexible/remote administrative work. Minimal local travel to concert sites.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

$25 per hour

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate's gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Positions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful completion of an introductory period of 3-6 months. In these cases, the role typically begins fully on campus to support onboarding and training, with the potential to transition to a hybrid arrangement thereafter.

Positions designated as on-site are not eligible for hybrid work and are expected to remain fully on campus.

All flexible work arrangements are subject to periodic review and may be modified or discontinued at any time at the university's discretion.

To apply, visit https://seattleu.wd108.myworkdayjobs.com/en-US/SeattleUJobs/job/First-Hill/Temporary-Music-Program-Administrative-Assistant_JR100112