UTS - Temporary Purchasing & Operations Assistant

Is Time Limited: Yes

If Yes, Appointment Length: 6 months

Wolfpack Perks and Benefits:

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being.

What we offer:

• Health Insurance for Temporary Employees
• Enhance your career with LEAD courses
• Attend non-revenue generating sporting events for free.

Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Job City & State: Raleigh, NC

Department: 447030

Classification Title: Temporary-Clerical

Working Title: UTS - Temporary Purchasing & Operations Assistant at NC State

Work Schedule: Monday-Friday, 8am - 5pm

Other Work/Responsibilities:

Key Responsibilities:

• Purchase Order (PO) Processing & Distribution
  • Review requisitions for completeness, correct coding, and proper documentation.
  • Accurately create and issue POs to vendors following university guidelines.
  • Follow up with vendors to confirm order receipt, delivery schedules, and basic updates.
• Invoice Payment & Processing Support
  • Support the invoice coordination team to ensure timely payment processing.
  • Match invoices against purchase orders, receiving documentation, and vendor quotes.
  • Identify and resolve routine discrepancies (e.g., pricing mismatches, missing receipts).
• Communication Hub Management
  • Manage and triage the central Purchasing team email inbox.
  • Categorize, prioritize, and respond to routine incoming requests promptly.
  • Escalate complex procurement issues or policy questions to supervisory staff.
• Frontline Operational Support
  • Serve as the primary administrative contact for campus stakeholders and vendors.
  • Maintain electronic document filing, digital purchase logs, and general office records.

Minimum Experience/Education:

• High school diploma (or equivalency) + 1 year of related administrative, purchasing, or clerical experience; OR
• Associate degree in Business Administration, Accounting, or a related field; OR
• An equivalent combination of training and experience.

Department Required Skills:

• Strong organizational skills, high attention to detail, and data accuracy.
• Experience with basic purchasing/accounting principles (PO generation, invoice matching).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
• Clear, professional written and verbal communication skills.
• Ability to adapt quickly to new workflows, software tools, and process changes.

Preferred Years Experience, Skills, Training, Education:

• Prior purchasing/AP experience in higher education, a state agency, or a large organization.
• Familiarity with campus ERP/procurement platforms (e.g., PeopleSoft or similar systems).

Required License or Certification: N/A

Valid NC Driver's License required?: No

Commercial Driver's License Required?: No

Anticipated Hiring Range: $22.00/hourly

Job Open Date: 09/15/2026

Quick Link: https://jobs.ncsu.edu/postings/235017

EEO:

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.