Position Details Classification Information Position Classification Title Executive Assistant FLSA Non-Exempt Position Class 10433 Position Overview Join the Ramily!
Join the Ramily! Winston-Salem State University ( WSSU ) is a distinguished institution that combines academic excellence, community engagement, and a commitment to fostering student success. We are proud to be North Carolina’s only university to earn the distinguished designation of Opportunity College by the Carnegie Classifications of Higher Education and the American Council on Education ( ACE ). WSSU is dedicated to preparing students for leadership roles through rigorous programs in health sciences, business, education, and the humanities. Known for its supportive environment, the university fosters a close-knit community that nurtures both professional and academic excellence. Situated in Winston-Salem, North Carolina—known as the City of Arts and Innovation, WSSU provides students with opportunities to engage in a dynamic mix of professional, social, and cultural experiences. Winston-Salem is home to thriving arts, healthcare, and technology sectors, offering both students and faculty unique collaboration opportunities and professional development pathways. With its beautiful campus, strong sense of community, and dedication to fostering personal and professional growth, Winston-Salem State University is an ideal place to teach, work, and learn. Find information about our current benefits and retirement options, our holiday schedule, and other discounts and perks at the links below: UNC System Employee Benefits Central UNC System Retirement Benefits WSSU Holiday Schedule WSSU Discounts and Perks Position Summary This is an internal job posting, available only to current employees of Winston-Salem State University. The School of Health Sciences is seeking an Executive Assistant to the Dean. The Executive Assistant for the Dean of the School of Health Sciences will organize and coordinateoffice functions, draft memos, maintain calendars, book and reconcile travel, and take minutes on behalf of the Dean. Additionally, the selected candidate will provide administrative support to the Associate Dean of the School of Health Sciences and lead ongoing staff development & training for the Student Services Specialists within the School of Health Sciences. Responsibilities of the Executive Assistant include: Maintain the calendars of the School of Health Sciences Dean and Senior Associate Dean. Prevent scheduling conflicts or anticipate and resolve conflicts and competing priorities for the Dean’s schedule. Attend meetings to stay abreast of and prioritize issues. Track and monitor pending issues for follow-up and independently develop agenda for future meetings. Plan and organize School of Health Sciences annual and special events, such as opening sessions, advisor board meetings, and retreats. Act as a gatekeeper to assure prioritization of the Dean’s time. Respond to a wide variety of inquiries from faculty and staff. Coordinate travel activities for the Dean, to include: securing advanced payment approvals, registering for events, booking hotels and flights, and reconciling documents upon return. Lead training and development for SOHS student services specialists. Provide administrative and technical assistance on a wide range of special projects as assigned by Dean. Develop and manage a database of contacts, initiatives, and assignments. Record minutes or notes of meetings as required. Display proficient written communication skills through consistent written correspondences to the public, students, alumni, patrons, the departmental staff and faculty, and university employees. Efficient written communication is needed in planning projects, composing minutes and reports, and keeping records. Organize and assemble documents for executive meetings and independently edit, assimilate, and compose materials to use in various settings. Draft letters, memos, meeting agendas, and reports to communicate the Dean’s decisions, ideas, and agenda. In the absence of the Dean, ensure that requests for action or information are relayed to the appropriate personnel. Consult with Dean on travel based on the appropriated amount in order to remain within budget. Develop an office supply list based on the appropriated amount and plan for meals or refreshments associated with Office of the Dean activity. Reconcile T-card after travel for the Dean Assists the Dean in the preparation, monitoring, and tracking of program budgets across departmental accounts. Collaborate with Program Chairs to ensure budget requests and expenditures align with accountable, trackable actions and program goals. Work cooperatively with the Dean and members of the SOHS Leadership to carry out the university’s mission, strategic goals, and objectives. Assist constituents with inquiries and requests on behalf of the Dean. Identify issues needing the Dean’s attention, redirect others, and follow up to ensure resolution. Screen telephone calls, visitors, and appointments. Provide information or references appropriately. Open, read, and screen mail addressed to the Dean. Respond to routine correspondence and email as instructed. Assist with relaying vital information by attending meetings in the absence of the Dean. Serve as the SOHS Administrative Microsoft Team owner and uploads all prudent information needed for the training and development of SOHS student services specialists. Primary Function of Organizational Unit The primary function of the Office of the Dean is to provide leadership, direction, coordination and execution of the SOHS strategic plan. This Office guides and coordinates the operations of all departments and divisions within the School and the Center of Excellence for the Elimination of Healthcare Disparities. Position Information Position Number 250920 Competency Level Advanced Working Position Title Executive Assistant Building and Room No. FL Atkins Building, Room 241 Work Hours: From [time] to [time] on [days] of [week] 8:00-5:00 Monday - Friday with some Saturdays possible Hours per week 40 Months per year 12 Appointment Type Permanent Full-Time If Time Limited. No Appointment Length. N/A DHR Assigned Fields FTE 1 Requirements and Preferences Position required to work during periods of adverse weather or other emergencies Not Mandatory Position required to work On-Call/Emergency Callback No Minimum Experience/Education High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Years Experience, Skills, Training, Education Masters Degree 2 years in higher education administrative work experience, preferably within the UNC system. Possess excellent knowledge and skills in use of administrative, technology, and software applications (Banner, People Admin, WebFocus, Microsoft Office, and AdobeSign/DocuSign). Excellent communication skills and customer service. Reviews and edits the content of sensitive materials constructively. Required License or Certification N/A Valid US Driver's License No Commercial Driver's License Required No Physical Required No List any other medical/drug tests required Posting Details Posting Details Posting Number SPA01068P Internal Posting Only Yes Time Limited Position No Appointment Length State Salary Range $37,306 - $86,062 Internal Salary Range $37,306 - $69,703 Open Date 10/29/2026 Close Date 11/04/2026 Open Until Filled No Special Instructions Summary Our agency supports second-chance employment for individuals who were previously incarcerated, or justice-involved. We invite all potential applicants to apply for positions for Which they may be qualified. Please Note: * A criminal background check will be conducted on the candidate finalist prior to the offer of employment. * If it is determined that no applicants meet the minimum competency, education, and experience requirements, then management may consider other applicants. * Salary will be determined based on competencies, equity, budget, and market considerations. * Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail (including work history) for your qualifications to be considered. * Failure to complete the application completely may result in you not being considered for the vacant position. * Your application for the position will not be completed until you receive an online confirmation number at the end of the process of applying for a position. * If you have general questions about the application process, you may contact Human Resources at OHR@wssu.edu . Individuals with disabilities requiring disability-related accommodation in the application and interview process, please call 336-750-2834. Key Responsibilities and Related Competencies Key Responsibilities and Related Competencies Competency Planning and Organizing Work Describe the specific job duties related to this competency Maintains the calendars of the School of Health Sciences Dean and Senior Associate Dean. Prevents scheduling conflicts or anticipates and resolves conflicts, competing with the Dean’s schedule and/or priorities. Attends meetings to stay abreast of and prioritize issues. Tracks and monitors pending issues for follow-up and independently develops agenda for future meetings. Plans and organizes School of Health Sciences annual and special events, such as opening sessions, advisor board meeting, and retreats. Functions as a gatekeeper to assure prioritization of the Dean’s time. Responds to a wide variety of inquiries from faculty and staff. Uses multiple computer applications to support key administrative functions. Activities related to travel for the Dean to include, securing advanced payment approvals, registering for events, booking hotels, flights and reconciling documents upon return. Percentage Of Time 15 Competency Knowledge - Program Describe the specific job duties related to this competency Applies substantive knowledge of the Office of the Dean and reporting units to assist and represent the Dean thoroughly in the scope, diversity, and complexity of all program operations and organizational commitments. Demonstrates knowledge of University policies and software systems by leading training and development for SOHS student services specialists. Follows appropriate protocol and the specific preferences of the Dean. Provides administrative and technical assistance on a wide range of special projects as assigned by Dean. Develops and manages a database of contacts, initiatives, and assignments. Records minutes or notes of meetings as required. Percentage Of Time 10 Competency Communication - Written Describe the specific job duties related to this competency Display proficient written communication skills through consistent written correspondences to the public, students, alumni, patrons, the departmental staff and faculty, and university employees. Efficient written communication is needed in planning projects, composing minutes and reports, and keeping records. Organize and assemble documents for executive meetings and independently edit, assimilate, and compose materials to use in various settings. Drafts letters, memos, meeting agendas, and reports to communicate the Dean’s decisions, ideas, and agenda. In the absence of the Dean, ensures that requests for action or information are relayed to the appropriate personnel. Percentage Of Time 10 Competency Budgeting Describe the specific job duties related to this competency Consults with Dean on travel based on the appropriated amount and stays within budget. Develops an office supply list based on the appropriated amount and is able to plan for meals or refreshments associated with Office of the Dean activity. Reconciles T-card after travel of the Dean Assists the Dean, SOHS, in the preparation, monitoring, and tracking of program budgets across departmental accounts. Reviews budget accounts on a regular basis to verify accuracy of internal departmental tracking documents Ensures requests for funds are made to the correct accounts in accordance with university and program guidelines. Collaborates with Program Chairs to ensure budget requests and expenditures align with accountable, trackable actions and program goals. Tracks encumbrances, expenditures, and remaining balances, flagging items for the Dean’s attention. Maintains organized, audit-ready departmental financial records and supporting documentation for all of the department’s budget transactions. Percentage Of Time 20 Competency Interpersonal Skills Describe the specific job duties related to this competency Work cooperatively with the Dean and members of the SOHS Leadership to carry out the university’s mission, strategic goals, and objectives. Assist constituents with inquiries and requests on behalf of the Dean. Identify issues needing the Dean’s attention, redirect others, and follow up to ensure resolution. Screens telephone calls, visitors, and appointments. Provides information or references appropriately. Opens, reads, and screens mail addressed to the Dean. Responds to routine correspondence as instructed. Responds to email as instructed. Demonstrate clear evidence of sensitivity to and understanding of the variety of academic, socioeconomic, cultural, disability, and ethnic backgrounds of university college students, staff, and the community. Assist with relaying vital information by attending meetings in the absence of the Dean. Percentage Of Time 15 Competency Problem Solving Describe the specific job duties related to this competency Ability to problem-solve complex, confidential administrative issues and exercise discretion, decision-making, and independent judgment as appropriate. Share strategies for avoiding potential problems that could impact the Dean and the School of Health Sciences. Remain well-informed of policies that will assist in coordinating and facilitating solutions with internal and external organizations and constituents. Make appropriate referrals to students and community members to follow for grievances, complaints, and resolution of issues. Percentage Of Time 15 Competency Information/Records Administration Describe the specific job duties related to this competency Maintaining financial, student, and administrative records in accordance with the UNC System Records Retention and Disposition Schedule. Maintains organized and up-to-date files and databases that are easily accessed by SOHS leadership. Serves as the SOHS Administrative Microsoft Team owner and uploads all prudent information needed for the training and development of SOHS student services specialists. Percentage Of Time 15 Supplemental Questions Required fields are indicated with an asterisk (*). * How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other Applicant Document Required Documents Resume Cover Letter Optional Documents Letter of Reference 1 References List
