"A.S. Shared Governance Assistant"

A.S. Shared Governance Assistant

GENERAL PURPOSE: The A.S. Shared Governance Assistant is responsible for providing administrative support for the SDSU Strategic Plan Committees and University Senate Committees, and University Committees.

ESSENTIAL DUTIES & RESPONSIBILITIES

Primary Functions

• Provides administrative support to assist with training, orientation and communication with SDSU Strategic Plan Committee student designees and University Senate Committees student designees.
• Creates and oversees a process for student designee committee reporting and provides reports to councils as needed
• Presents and reports on updates at the A.S. Campus Life Council, A.S. University Council, and A.S. Judicial Affairs Council meeting.
• Creates and updates the Judicial Affairs Council appointment memo
• Maintains the master roster for boards, committees, and commissions spreadsheet on a weekly basis with accurate and up-to-date appointments and resignations.
• Establishes and maintains positive working relationships with all A.S. staff, student leaders and the SDSU community
• Provides support for A.S. Government Affairs Director, A.S. Government Affairs Associate Director, and A.S. Executive Assistant with administrative and organizational tasks, as needed.

QUALIFICATIONS

Minimum & Preferred Requirements

Education:

• Students must be enrolled in at least half time units at SDSU (6 units undergraduate; 3 units graduate).
• International students must have full-time enrollment at SDSU (12 units undergraduate; 6 units graduate).
• Global Campus units do not meet the SDSU unit requirements.
• Must be in good academic standing
• Must be eligible to work in the United States

Experience:

• Proficiency in Microsoft Word and Microsoft Excel required
• Excellent writing and communication skills required
• One year customer service experience required

Involvement:

• If hired, the Shared Governance Assistant cannot be a voting member of an A.S. board, committee, or commission or a voting member on the S. Board of Directors and/or the three A.S. Councils.

Trainings:

• Computer Security Awareness(Must be completed within 30 days of hire)
• Anti-Harassment training (must be completed within 30 days of hire)
• Workplace Violence Prevention Plan Training (Must be completed within 30 days of hire)
• Gender Awareness Training (Must be completed within 30 days of hire)

PERFORMANCE EXPECTATIONS

• Must be courteous and pleasant at all times
• Must be able to exercise tact and exhibit sound professional judgment
• Strong organizational skills Must be able to follow oral and written directions and follow projects through to completion
• Ability to work well with people
• Knowledge of Associated Students and San Diego State University
• Highly organized individual with keen written and verbal skills and exceptional attention to details
• Ability to work in a diverse, frequently changing population of students
• Must be able to work both independently with minimal supervision and work well as part of a team

KNOWLEDGE, SKILLS & ABILITIES

• Excellent interpersonal skills; ability to relate and communicate effectively with a diverse population of students, staff, faculty, colleagues and guests
• Must have strong English language skills and the ability to read, write and verbally communicate at a level appropriate to the duties of the position
• Ability to operate a computer, proficiency with Microsoft Office Suite (i.e. Word, Excel, PowerPoint) and ability to learn and utilize new software programs
• Well organized, ability to effectively multi-task, ability to prioritize work, problem solve, make decisions and meet scheduled deadlines under pressure in a fast paced work environment
• Ability to maintain a high level of confidentiality

SCHEDULE & WORKING CONDITIONS

This is a part-time (10-15 hours/week during the academic year) position with expected hours to be worked Monday-Friday, from 8 a.m. to 4:30 p.m. (business hours).

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is performed within an office environment, with standard office equipment available.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position requires the individual to spend time sitting and using office equipment and computers. Physical requirements include but are not limited to: walking, walking over rough or uneven surfaces, bending, stooping, climbing, and working in confined space, lifting, pushing, pulling and carrying loads.

RELATIONSHIPS

Inside the Organization:

• Reports directly to the Government Affairs Associate Director
• Interacts with other full- and part-time Government Affairs staff

Outside the Organization:

• Interacts with students, faculty, staff and other Associated Students or University departments/organizations

EMPLOYMENT CATEGORY: Range I, Step I - Starting Rate: $17.75 per hour

To apply, visit https://asjobssdsu.applicantpro.com/jobs/3976467