"Academic Advisor - College of Integrated Studies"

Job Details

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Position Title: Academic Advisor - College of Integrated Studies

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Academic Advisor

Job Duties:

The College of Integrated Studies at the University of Wisconsin-Whitewater Rock County Campus seeks an Academic Advisor (AE002).

This is a full-time academic advisor position on the UW-Whitewater at Rock County campus reporting to the Director of Enrollment and Student Affairs and Academic Advising Manager. This position is student focused and will require candidates to understand diverse student needs, placement test scores, select proper courses for the intended major, explore career and transfer opportunities. This position will require a strong understanding of the institutional and system protocol for the areas of admissions, advising, financial aid, accessibility, and enrollment services. Typical hours of this position are 8:00 am – 4:30 pm Monday-Friday. Occasional evening hours may be required.

The advising position engages students in decision-making processes and promotes appropriate and responsible choices on academic matters such as course selection and degree requirements. Maintains appropriate confidentiality, updates student advising records, and contributes to the development and delivery of academic advising related events and programs. Works to ensure students receive accurate, timely, and holistic advising services in support of promoting student success, retention, and program completion. Strives to create a welcoming, equitable, and inclusive work environment.

Responsibilities:

Provide Professional Advising (academic, career, and general) to new and continuing students:

• Hold weekly appointments with students and participate in the advisor rotation of the one-stop shop.
• Review placement test scores and direct students to the proper course selection
• Identify needs for undecided students.
• Understand transfer institutions, majors, and admissions requirements.
• Guide students through the transfer process
• Work with at-risk and probation students to provide academic success.
• Be a resource for academic success programs.
• Identify needs and provide guidance for students.
• Assist staff with the enrollment of high school students involved in concurrent enrollment.
• Assist with ongoing advisor training.
• Be familiar with and cross-trained in areas of admissions, financial aid, and student financials.
• Utilize all software programs and available technology when advising students.
• Receives, processes, and responds to academic inquiries according to established policies and procedures.
• Serves as the main point of contact for students and provides information about educational options and academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options and refers students to appropriate institutional resources.
• Implements academic advising events such as workshops, student orientation and registration, welcome events, and probation programming.
• Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Rights and Privacy Action (FERPA) policies.
• Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum.
• Proactively engages students as needed.
• Participates in the campus-wide advising community, providing input to leadership regarding the development of advising, recruitment, and co-curricular programs offered by the school/college.

Recruitment and Retention:

• Assist staff with campus programs related to recruitment and retention of new and currently enrolled students.
• Assist staff with orientation and student events.
• Provide needs analysis and assessments to the campus and institutional office as requested.
• Work with ambassadors providing tours for campus visits.
• Assist with the promotion of registration for continuing students and follow up with non-registered students.
• Assist with services provided by all staff, which may include registration/enrollment, transfer, and general information.
• Use the Navigate system to keep student notes and follow up on early alerts/progress reports.

Other Duties:

• Cross-trained in all consolidated areas of the Solution Center and provide back-up assistance as needed.
• Professional Development
• Other projects and reporting as assigned by the Director of Enrollment and Student Affairs and the Academic Advising Manager

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization

Key Job Responsibilities:

• Serves as a main point of contact for students and provides information about educational options and academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options, and refers students to appropriate institutional resources
• Participates in the campus-wide advising community providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college
• Implements academic advising events such as workshops, panel discussions, and guest speakers
• Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies
• Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum
• Receives, processes, and responds to academic inquiries according to established policies and procedures
• Proactively engages students as needed

Department: The College of Integrated Studies

Compensation: Well-qualified candidates can expect a starting salary within the range of $50,000 - $52,000 commensurate with the candidate's education, related experience, and qualifications.

UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.

Required Qualifications:

• Bachelor’s Degree
• Ability to establish and maintain effective and inclusive working relationships with students, staff, and community
• Student and Solution Focused

Preferred Qualifications:

• Master’s Degree
• Ability to work independently and on a team
• Teaching, advising, and/or social work experience
• Excellent written, verbal, critical-thinking, and problem-solving skills
• Experience with PeopleSoft, Navigate, Stellic, and Microsoft Office Suite
• Spanish language proficiency

Knowledge, Skills and Abilities:

• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds.
• Willingness and ability to be an active participant in following applicable safety rules and regulations, including necessary training and drills.

How to Apply:

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

Contact Information:

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.

For questions regarding this position, please contact:

Tanja Anderson

andersot@uww.edu

(608) 898-5039

To Ensure Consideration:

Applications received by December 11th, 2025, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

CAMPUS INFORMATION:

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university’s 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs — online and in person — from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university’s arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities — a priority mission since the 1970s.

UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin’s Park Place.

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (https://www.wisconsin.edu).

Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).

Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.

The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.

For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

UW IS AN EQUAL OPPORTUNITY EMPLOYER:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.