Academic Coordinator I or II - Institute for Health Policy Studies

Academic Coordinator I or II - Institute for Health Policy Studies

The Academic Coordinator will provide high-level project management, administrative, research, and programmatic leadership for two large, multi-site research studies, including an NIH R01 and a California state-funded project. The candidate will independently manage complex research operations, oversee data and financial infrastructures, coordinate subcontract sites, and serve as a primary liaison with community partners, vendors, and funders.

Responsibilities:

• Lead development and revision of IRB protocols and materials across UCSF and subcontract sites.
• Develop and maintain recruitment materials (scripts, flyers, voicemails, study one pagers).
• Develop meeting agendas and prepare meeting summaries.
• Oversee study-wide emails and scheduling.
• Oversee participant recruitment, reimbursement, and tracking systems.
• Oversee transcription/translation workflows.
• Maintain data collection tracking systems and documentation and monitor data progress.
• Oversee REDCap database, Box systems, and research data infrastructure.
• Develop abstracts, conference presentations, and manuscript proposals.
• Coordinate Community Advisory Board activities and community presentations.
• Manage subcontract sites, vendor relationships, budgets, and financial reporting.
• Prepare annual progress reports.
• Plan and lead annual research retreats.
• Support the development of literature reviews, manuscripts, and study deliverables, including policy memos, toolkits, and presentations.

Required Qualifications:

• Master's degree in public health, social sciences, health services research, or related field.
• Minimum 3-5 years of progressively responsible experience in research program coordination or academic program administration.
• Demonstrated experience managing complex research projects with multiple stakeholders.
• Experience with qualitative research methods, including coding and codebook development.
• Experience with IRB submission and human subjects research processes.
• Experience with REDCap or similar data management systems.
• Experience with Asana or similar project management tool.
• Demonstrated financial and budget management experience.
• Strong organizational, analytical, and communication skills.

Preferred Qualifications:

• Experience managing NIH-funded research.
• Experience with subcontract management across institutions.
• Experience conducting qualitative interviews.
• Experience with community-engaged research and Community Advisory Boards
• Fluency in Spanish.
• Experience supervising or mentoring research staff or trainees.
• Strong qualitative research expertise would be a significant strength.

See Table 36 Level I and Table 36 Level II for the salary range for this position. A reasonable estimate for this position is $64,228 - $164,103.

Click Here to Apply.

Document requirements

• Curriculum Vitae - CV must clearly list current and/or pending qualifications (e.g. board eligibility/certification, medical licensure, etc.).
• Cover Letter
• Statement of Research (Optional)
• Statement of Teaching (Optional)