Academic Engagement Coordinator – Scholars Programs

Job Description

The Coordinator for Scholars Programs supports the holistic success of students participating in university-supported scholars programs by providing proactive case management, coordinating high-impact programming, and ensuring student engagement with a structured, outcomes-driven experiential learning curriculum. This position works closely with Scholars to deliver just-in-time information, monitor progress toward academic and career milestones, and assess program effectiveness in alignment with institutional student success goals and external grant or foundation expectations.

Required Qualifications

• Bachelor’s degree from an accredited institution.
• Experience working with college students in student success, advising, case management, or scholars-based programs.
• Strong interpersonal, written, and verbal communication skills.
• Demonstrated ability to manage multiple students, programs, and priorities simultaneously.
• Experience coordinating programming, workshops, or experiential learning activities.
• Ability to use data to track student progress and inform outreach or intervention strategies.

Preferred Qualifications

• Master’s degree in Higher Education, Student Affairs, Counseling, Social Work, or a related field.
• Experience working with first-generation or low-income student populations.
• Familiarity with experiential learning models, career readiness frameworks, or cohort-based scholars’ programs.
• Experience with assessment, reporting, or grant funded programs.
• Knowledge of student development theory and evidence-based student success practices.
• Adept at problem-solving with experience supporting/advising students in personal and/or academic crisis.
• Experience with EAB Navigate or a similar student success platform.

Job Duties

• Serve as the primary point of contact for assigned Scholars, providing individualized case management and proactive outreach to support academic persistence, engagement, and completion.
• Monitor student progress across multiple scholars programs, including academic standing, participation requirements, experiential learning completion, and use of campus support services.
• Maintain detailed student records, notes, and progress tracking to ensure compliance with program expectations, funding requirements, and assessment needs.
• Identify students in need of additional support and coordinate timely referrals to campus partners. (e.g., advising, financial aid, career services, counseling).
• Implement and support a structured scholars curriculum that includes experiential learning opportunities, career exploration, leadership development, and success skill building.
• Collaborate with campus and community partners to facilitate internships, mentoring, workshops, and applied learning experiences that align with program outcomes.
• Plan, coordinate, and deliver scholars focused programming such as orientations, cohort meetings, workshops, community building events, and recognition activities.
• Track and assess student participation, engagement, and outcomes related to academic success, persistence, experiential learning, and career readiness.
• Prepare reports, dashboards, and summaries for internal leadership, grant reporting, and external partners or foundations.
• Assist in Academic Engagement initiatives and programming.