Academic Support Administrator

About The Role

This part-time (0.5 FTE) post is available immediately until April 2027. Applications for secondments will be considered subject to agreement from your current line manager.

Salary will be £30,628 per annum pro rata on Grade D subject to knowledge, skills and experience.

This role offers the opportunity for hybrid working - some time on campus and some from home.

We welcome applications from candidates interested in working part-time hours or job-sharing arrangements.

About the Role

We're looking for a organised, personable administrator to join the Academic Support Administration (ASA) Team. You'll be the first point of contact for academics with day-to-day queries and provide operational support to Heads of Department. This is a varied role and we're a small, friendly team - so flexibility and a collaborative approach are essential.

Key Responsibilities

• Diary management, meeting coordination, and travel arrangements for Heads of Department
• Expense claims, purchase orders, in compliance with university financial and HR policies
• Onboarding new starters and managing office operations including room bookings, IT equipment, and parking permits
• Coordinating Vivas, Programme Boards, internal events, and guest speaker series
• Temporary staffing and Postgraduate Teaching Assistant (PTA) administration
• Producing the fortnightly UEBS newsletter and scanning/distributing MCQ results

What We're Looking For

• Proven administrative experience in a busy, people-facing environment
• Strong organisational and communication skills
• Confident handling financial processes and purchasing procedures
• Able to manage a varied workload and shift priorities when needed
• A team player who is approachable, reliable, and happy to help wherever needed