Accounting Assistant II

Pay Grade/Pay Range

Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization

502304 - Accounts Payable

Normal Work Schedule

Monday - Friday 8:00am to 5:00pm

Note to Applicants

Position is eligible for hybrid work subject to University policy.

Job Summary

The Accounting Assistant II maintains accurate financial records. Provides accounting and bookkeeping support. Assists University staff in understanding industry standards, current laws, and university policy as it relates to the financial affairs of the University. Provides guidance and trains entry-level Accounting Assistants.

Additional Department Summary

Oversees the review and approval of a variety of payment documents, including Concur invoices, paper vouchers, and OnBase encumbrances, with a focus on ensuring accuracy, completeness, and compliance with institutional policies. Requires sound independent judgment to resolve discrepancies and uphold financial integrity.

Serves as a key resource for University personnel across all levels. Provides expert guidance on vendor verification, payment routing, and supplier information systems. Reviews vendor disclosure statements. Coordinates the secure handling and documentation of gift cards. Maintains audit readiness through meticulous recordkeeping.

Manages undeliverable payments, offers front-line support via phone, and efficiently directs inquiries to appropriate departments. Plays a vital role in maintaining operational efficiency. Supports the University’s financial accountability.

Required Minimum Qualifications

High school diploma or GED and two (2) years of accounting or bookkeeping experience; OR associate's degree or higher.

Skills and Knowledge

Ability to work effectively in a team environment. Exceptional written and verbal communication skills. Ability to make decisions based on careful analysis and thoughtful judgments. Computer skills in spreadsheet applications, personal computing networks, and internet software. Ability to work effectively under stress and high levels of activity.

Preferred Qualifications

Accounts Payable experience. Bachelors degree in related field.