Accounting Assistant - Pediatrics

Coordinates and processes all purchases

Determines the availability of budget and appropriateness of all purchases

Determines approvals for special purchases (software, equipment, etc.)

Coordinates with vendors as needed to establish them within the university Workday system and requests W-9 forms as needed

Determines whether to utilize Purchase Order or BPC; must be fully familiar with both processes within Workday and departmental databases

Manages and organizes associated documentation for each purchase until the order is closed

Maintains complete set of financial records for all department expenditures including state, KU Endowment (KUEA), and grant budgets to correctly encumber funds

Performs accounts payable duties including preparation of Check Requests and Purchase Orders for departmental expenses

Travel

• Manages faculty travel reimbursements in an accurate and timely manner
• Enters Spend Authorization in Workday prior to travel when appropriate
• Processes Expenses Reports efficiently, obtaining all necessary documentation to ensure timely reimbursement
• Determines if all department travel policies and procedures have been followed based on regulations of the State of Kansas, KUMC Research Institute, and KUEA

Financial Reporting

• Reconciles monthly reports for state, KUEA, and grant funds monthly, assuring all postings are accurate
• Provides monthly reconciled financial reports to the Director of Finance & Administration
• Provides information on accounts as requested by the Director of Finance & Administration
• Provides quarterly reports on grant funding status to the Primary Investigator(s)
• Prepares grant fiscal reports as required by the funders' policy and timeline

Department Support

• Follows accepted KUSM-W accounting best practices for the department
• Serves as backup when needed to assist with any department administrative needs as they arise
• Assists the Director of Finance & Administration as requested

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment:

• This is a full-time position.
• This position is on site, located at Wesley Medical Arts Tower.

Required Qualifications:

Work Experience:

• Six years of experience in accounting or finance. Relevant education can substitute for experience on a year-for-year basis.
• Accounts payable related experience.
• Experience with Microsoft Office, including Word, Excel, PowerPoint, and Outlook, as well as online computer systems.

Preferred Qualifications:

Education: Bachelor's degree in accounting, finance, business administration or related field.

Work Experience:

• Experience in healthcare and/or an academic setting.
• Experience with grant related financial activities/transactions.
• Experience with handling travel-related reimbursements.
• Experience with Workday.

Skills:

• Attention to detail
• Accuracy
• Time management
• Multi-tasking
• Problem solving
• Organization
• Initiative
• Communication
• Customer service
• Teamwork

Required Documents:

• Resume/CV
• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:
Regular

Time Type:
Full time

Rate Type:
Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range: $24.71 - $35.82

Minimum
$24.71

Midpoint
$30.29

Maximum
$35.82

Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Wichita-KS/Accounting-Assistant---Pediatrics_JR010616 or go to https://careers.kumc.edu/ and search for position number JR010616.

Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.

About KU Medical Center:
The University of Kansas Medical Center's mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu.

Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html

Equal Employment Opportunity Statement

The University of Kansas Medical Center is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status, or genetic information. http://policy.ku.edu/IOA/nondiscrimination">http://policy.ku.edu/IOA/nondiscrimination

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