Job Details
Job Title: Accounting Specialist
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 62986
Department
FSU Foundation | Accounting
Responsibilities
Responsible for performing specialized professional accounting work for the FSU Foundation Accounting office.
Analyzes and audits payment and expense request forms submitted on fund 599 within OMNI Financials, Concur and SpearMart modules to ensure policy compliance. Ensures submitted transactions comply with Generally Accepted Accounting Principles (GAAP) and federal, state, and local laws, rules, and regulations. Audits FSU purchasing card transactions and communicates with departments to resolve compliance issues. Audits Interdepartmental Requisition and Departmental Online Journal Entry Forms submitted on fund 599 to ensure policy compliance. Processes FSU PO vouchers for payment within OMNI Financials.
Analyzes and audits Foundation, Alumni Association and Real Estate Foundation P-card monthly expense forms and related transactions for policy compliance. Assigns account codes to expenditures and creates new fund projects or account records as needed in the web-based system. Monitors receipt of monthly statements and follows up with cardholders on missing forms. Reconciles advance accounts related to purchasing card transactions. Assists cardholders by addressing matters related to the purchasing card program. Verifies and validates financial information is reconciled monthly between the Foundation P-card and accounting systems.
Analyzes and audits disbursement requests and assigns account codes for the Foundation, Alumni Association and Real Estate Foundation to ensure policy compliance. Interacts with Foundation, Alumni Association and Real Estate Foundation personnel on disbursement related matters to ensure compliance with Generally Accepted Accounting Principles (GAAP), Foundation disbursement policy, and procedures as well as applicable federal, state, and local laws, rules, and regulations as they apply to disbursements. Initiates void/reissue payment requests. Audits documentation to clear advances. Obtains approval and enters or updates vendor and invoice records. Assists with developing policies and procedures.
Performs special projects as requested and conducts quarterly financial analysis and reconciliations for the Collegiate license tag fund. Assists with quarterly progressions and annual audits for the Foundation, Alumni Association and Real Estate Foundation. Monitors travel and other expenditures and assists in providing reports, as necessary. Ensures standardized policies and procedures for this position are documented and updated.
Qualifications
Bachelor's degree and two years of experience; or a high school diploma/equivalent and six years of relevant experience. (Note: a combination of post high school education and experience equal to six years.)
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about Florida State University and our campuses
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How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check.
This position is being advertised as open until filled.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Organization
Working at Florida State University
One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.
Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.
Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.
Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.
Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.
With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.
Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.
Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.
At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.