Accounts Payable Coordinator

General Summary

The Accounts Payable Coordinator provides support for Accounts Payable Manager and staff. This position is responsible for various Accounts Payable functions including coordinating payments via the Super user card, Foreign Vendor payments, obtaining tax related documents; 1099 balancing, reporting and submission to IRS.

Principal Duties and Responsibilities

• Process all purchasing contracts and related invoices.
• Systems Administrator for third party systems (Concur Travel & Expense, JPMorgan PaymentNet and Single Use Accounts, Concur eInvoice,etc.)
• Process all payments to foreign vendors.
• Responsible for all W-9, W8ben and all other tax related issues.
• Responsible for all 1099 processing including balancing, reporting and submission to IRS.
• Responsible for resolving all B notices from the IRS and alleviating tax penalties.
• Responsible for ITIN matching ALL new vendors before any payment is made to avoid possible B notices.
• Remit ACH and Wire Transfers for payment to vendors.
• Processes all payments through super user P-card, allocate the charges, set up the encumbrances for liquidation and submit for auditing.
• Responsible for check run in Appworx.
• Responsible for remitting positive pay file to the bank.
• Initiate stop payments as needed.
• Supervises the scanning and indexing process for all A/P documents.
• Oversee the archiving in the library.
• Responsible for systems (Banner, Extender, Access, etc.) testing.
• Hires and Supervises students and oversee their work-load.
• Responsible for processing web-time entry for students and staff.
• Attend committee and team meetings as assigned.
• Attend meetings and supervise in absence of Manager.
• Performs General office duties as needed.

Minimum Qualifications

A combination of education and experience typically acquired by completion of a Bachelor's degree in business administration, accounting or related field.
Three years of previous Accounts Payable experience within the last 5 years is required.
Three years of related clerical experience in a high volume processing area, involving high levels of documentation review, problem resolution and customer service contact is necessary.
Knowledge of Microsoft Word and Excel is required.

Preferred Qualifications

Experience in Higher Education is desired.
Knowledge of Microsoft Access or Crystal report software is desirable.

Appointment Percentage

100%