Accounts Payable Coordinator

Payable Coordinator is responsible for processing and paying all non-payroll University obligations. This position works in the Business Office and reports to the Controller.

Responsibilities:

• Review and distribute all vendor invoices for approval, matching invoices with purchase orders.
• Review all invoices and requests for payment for appropriate account numbers, authorizations, and documentation per University policy.
• Review all expense reports for compliance with University policy and documentation.
• Perform data entry function for all invoices, requests for payment, and expense reports in an accurate & timely manner.
• Create and distribute accounts payable and student payments in a timely manner, matching invoices with checks, direct deposits, and electronic fund payments.
• Meet key payable processing deadlines.
• Maintain vendor files.
• Establish and update vendor profiles in University software system.
• Maintain files on student non-cash prizes for inclusion on 1099 MISC reporting as needed.
• Back up purchase order preparation and distribution.
• Monitor Open PO's and vendor statements for past due invoices, resolve billing problems.
• Communicate with University employees for information accuracy and problem resolution.
• Respond to vendor, employee, and student inquiries.
• Perform month end A/P reconciliation.
• Assist the Senior Accountant in basic accounting projects related to A/P.
• Miscellaneous duties as assigned by supervisor.

Qualifications:

Education and/or Experience:

• High school diploma or equivalent
• Accounts payable experience preferred
• Prior experience in an administrative or office setting required

Mathematical Skills:

• Ability to add, subtract, multiply and divide

Technology Skills:

• Create simple text documents in Word
• Use and maintain voice mail and e-mail
• Possess advanced keyboarding skills
• Use University software to create & maintain A/P information
• Create and maintain simple Excel spreadsheets
• Use Microsoft Teams for communication and virtual meetings.

Human Relations Skills:

• Ability to work effectively with people regardless of their age, gender, race, sexual orientation, ethnicity, religion, ability, socio-economic background, or job type.
• Communicate effectively verbally and in writing, in person, via the telephone and through email.
• Able to work independently
• Able to multi-task and prioritize tasks
• Possess exceptional Customer Service skills, including tact and friendliness
• Excellent organizational skills
• Candidates must be willing and able to support and advance the University mission.

Physical Demands:

• Able to sit for extended periods of time
• Able to lift and carry up to 10 pounds
• Able to walk short distances
• Able to reach and bend

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at the Department of Public Safety, at 239 East Ave., Waukesha, WI 53186.

To apply, please visit: https://secure4.saashr.com/ta/6153588.careers?ShowJob=939831819 (https://apptrkr.com/6935870)