"Admin Specialist Assoc Health"

The primary function is to assist the Cardiovascular Medicine Advance Practice Manager with day-to-day office functions, project coordination and operational support for departmental faculty and staff with a high level of organization and expertise. Foundation in administrative office support and understanding of health system operations is needed. Serve as a liaison between department staff and Michigan Medicine Human Resources. This position will require a high degree of professionalism and discretion with sensitive information.

Duties include but not limited to:

• Support all departmental teams with human resources processes (including preparing job postings, candidate review, scheduling interviews, salary settings, job offers, termination, and personnel action requests).
• Onboarding and offboarding of staff (including access requests, trainings, and deploying/tracking departmental equipment).
• Update and schedule Cornerstone training for all employees
• Maintain/adjust APP schedules, monthly payroll, payroll reports, gross pay reconciliation and corrections of any errors, track pto usage and unscheduled absences.
• Compile interpretive reports as requested.
• Organize yearly evaluation process for APP staff.
• Maintain personnel records and Blue Folders.
• Track all FMLA/Work Connection requests/approvals.
• Provide a variety of support at the direction of the APP Manager.
• Support management ensuring employees are compliant with Michigan Medicine Policies and Procedures.
• Facilitate/execute projects within the department.
• Review expenditures for equipment and materials.
• Execute resolution of equipment issues.
• Coordination of events, large scale meetings, and employee appreciation lunches.
• Coordinate the use of facilities, service, and equipment.
• Concur delegate for all employees and APP Manager.
• Update position control report.
• Schedule meetings and manage calendar.
• Track CME funds and Time off for professional development.
• Tuition reimbursement
• Credentialing of new hires and current employees

Minimum Qualifications:

• Minimum of 5 years of experience in an office setting
• Bachelor's degree or equivalent experience
• Ability to problem solve and manage complex problems independently.
• Ability to work independently on daily work and projects.

Preferred Qualifications:

• Minimum of 5 years of experience with Michigan Medicine payroll and human resources
• Experience with MM Financials and Physical resources system.
• Experience with Cornerstone Learning
• Familiarity with Google docs/sheets
• Well versed in Microsoft Office

Monday through Friday, 32 hours a week. It is a hybrid position with 1-2 days on site per department needs.