"Administration Officer"

Administration Officer

Full-time

Primary Location (Campus): Brisbane South (Nathan)

Employment Type: Full Time

Department ID: Disability Support Services - DSS

Appointment Type: Continuing

Company Description

Every institution values excellence. What matters most is why.

Student Disability and Accessibility at Griffith University provides quality support to students with a disability and/or health condition on all campuses and is involved in outreach to raise aspirations and access to tertiary education. The unit also contributes to student engagement, an inclusive learning environment and graduate success.

Job Description

The Student Disability and Accessibility team has an opportunity for an Administrative Officer within our team for an ongoing, full-time position.

You will report directly to the Manager, Student Disability and Accessibility and work with staff across the entire Student Disability and Accessibility team.

Persons from diverse backgrounds and persons with direct lived experience of disability are encouraged to apply.

The emphasis and key responsibilities include:

Reception and student contact for Student Disability and Accessibility including responding to general enquiries from students, staff and the wider community regarding Student Disability and Accessibility programs, including booking and altering appointments for Senior Disability Advisors.

Maintaining administrative systems for Student Disability and Accessibility – purchase orders and budget records; equipment, resource registers, electronic student information files and data bases; organise appointments and meetings; manage calendars, arrange mail outs and the production and distribution of resources; make room bookings and other arrangements for meetings, training sessions and events.

Providing effective and efficient administrative support for Student Disability and Accessibility.

About you

Experienced in a busy front‑of‑house or reception area, with the ability to sustain a calm, professional approach to supporting students, staff, and community members.

Strong customer service skills, able to handle general enquiries with empathy, clarity, and discretion, particularly within disability and accessibility contexts.

Proven ability to manage appointment bookings, changes, and calendars for multiple stakeholders (e.g., Senior Disability Advisors).

Skilled in maintaining accurate administrative systems, including purchase orders, budget tracking, equipment/resource registers, and electronic student records.

Confident using databases and digital filing systems, with high attention to detail and a commitment to data integrity.

Organised and proactive, able to coordinate meetings, room bookings, events, training sessions, and mail‑outs efficiently.

Comfortable producing and distributing resources and supporting day‑to‑day workflow across a busy student support environment.

Demonstrated ability to work both independently and as part of a team, with strong communication and problem‑solving skills.

Additional Information

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information, please visit our Equity, Diversity and Inclusion page.

How to apply

Please submit your application online and ensure your application includes the following:

A covering statement outlining your suitability for the role (please refer to the Position Description)

Current curriculum vitae, including your name and contact details

Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. 

Applicants must have unrestricted work rights. Visa sponsorship is not possible for this position and successful candidates may be subject to a criminal history check.

For further information about this role, please contact Cathy Easte, Manager, Student Disability and Accessibility, Student Success, email cathy.easte@griffith.edu.au

Closing date: Sunday 8th March 2026 at 11.59 pm AEST. All applications must be submitted online.