Administrative and Fiscal Support Specialist

Important note: Applicants seeking short-term or part-time work with the University of Hawai'i may apply for Casual Hire positions, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits as provided to regular BOR and Civil Service employees (i.e. paid holidays/leave). Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

• Working Title: Administrative and Fiscal Support Specialist
• Position Number: Casual Hire
• Hiring Unit: Office of Academic Affairs
• Location: Kapi‘olani Community College
• Date Posted: October 2, 2026
• Closing Date: October 31, 2026, 11:59 PM HST

(Note: Applicants will be reviewed as and when we receive them, so do not wait for the closing date to apply)

• Salary: Commensurate with education and experience
• Schedule: 40 hours per week
• Temporary/Permanent: Temporary
• Funding: Revolving Funds
• Other Conditions: Continuation is dependent on satisfactory performance, program needs, and renewal of funds.

Duties and Responsibilities:

• Coordinates and monitors administrative and fiscal operational workflows within the unit, ensuring processing alignment with institutional, University, RCUH, or sponsor regulations.
• Coordinates communication support, outreach logistics, and public-facing distribution material, maintaining media libraries, content calendars, and website/social media channels in alignment with branding standards.
• Provides project management and coordination support for proposal planning, tracking submission timelines, organizing templates, and gathering compliance documentation for internal or external projects.
• Manages general office operations, including procurement tracking, supply inventories, equipment logs, calendar synchronization, and digital document distribution frameworks.
• Assists in the preparation, formatting, review, and sorting of grant proposals, administrative summaries, operational agreements, and fiscal tracking charts.
• Maintains compliance logs, proposal histories, institutional templates, and records databases to verify alignment with University policies, public relations regulations, and legal parameters.
• Coordinates with clerical teams, fiscal officers, and other relevant staff across units to streamline communication, documentation pathways, and onboarding procedures.
• Works beyond normal business hours, including evenings, weekends, and/or holidays, as needed.
• Performs other duties as assigned.

Minimum Qualifications:

• Possession of a baccalaureate degree in Business Administration, Public Administration, Communications, Marketing, New Media Arts, Humanities, or a related field, and one (1) year of progressively responsible professional experience with responsibilities for office administration, fiscal/procurement support tracking, digital media logistics, or project coordination; or an equivalent combination of education and experience.
• Considerable working knowledge of administrative procedures, document control methods, digital communications platforms, or basic operational tracking frameworks.
• Working knowledge of institutional regulations, public-facing compliance frameworks, or digital accessibility standards.
• Demonstrated ability to manage multiple administrative deadlines, coordinate logistics, and organize overlapping operational schedules.
• Demonstrated experience applying office applications and digital media workflows (e.g., advanced spreadsheets, word processing, shared directories, content managers, or project tracking tools).
• Demonstrated ability to write, edit, and format varied administrative materials accurately and professionally.
• Ability to work outside normally scheduled work hours including nights and weekends as required.

Desirable Qualifications:

• Knowledge of and administrative experience with University of Hawai'i, RCUH, or grant funding tracking platforms (e.g., Kuali, myGRANT).
• Experience handling digital content calendars, public relations logistics, or financial tracking spreadsheets in an educational or public-sector ecosystem.
• Evidence of commitment to Kapi'olani Community College's vision of positioning itself as a model Indigenous-serving institution.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED (Read the "To Apply" section carefully)

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:

1. Cover letter;
2. Resume;
3. The names and contact information (telephone number and email addresses) of at least three professional references; and
4. Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. The expense of the evaluation shall be borne by the applicant.

• Academic record/grade summaries will NOT be accepted
• Diplomas and copies will NOT be accepted

Incomplete applications will NOT be accepted.

NOTE:

• The application will be incomplete if materials are unreadable, illegible, password protected, missing, or corrupted; therefore, late or incomplete applications will not be considered. All requested documents/information become the property of Kapi‘olani Community College and will not be returned.
• Please do not include any self-identifying photos and redact any references to confidential information on submitted documents (social security number, date of birth, etc.).
• Applications lacking copies of transcripts will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date.
• If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquires: Kapiolani Community College Human Resources Department, kapcchr@hawaii.edu