Administrative and Operations Assistant

Job Summary:

The Rollins College Information Technology Department is seeking a service and results-oriented Administrative and Operations Assistant to join their team!

Department Operations and Administrative Support

• Provides general administrative support for the IT Department
• Works closely with the IT Leadership Team to maintain and support IT department operations
• Assists in planning and scheduling IT department meetings, events, workshops, and programs

Data, Documentation, and Record Management

• Creates and maintains files and database to enhance the efficiency and productivity of IT operations
• Researches and collects data to prepare documents for review and presentation
• Audits records for discrepancies and reconciles issues
• Types, edits, and proofreads correspondence, meeting minutes, and reports containing detailed information
• Handles confidential documentation

Procurement and Vendor Support

• Assists the IT purchasing agent in fulfilling technology procurement requests, including use of purchase card, purchase orders (POs), and direct pay
• Assists the IT purchasing agent with market research to secure best pricing for products and services.
• Assists the IT purchasing agent in processing new and renewing technology contracts through contract submission and approval software
• Works on diverse projects of small to medium size, scope, and complexity, with guidance from the IT Leadership Team

Minimum Qualifications & Education:

• Two years of relevant work experience
• Experience of office management systems and procedures
• Experience with Microsoft applications

Preferred Qualifications & Education:

• College degree
• Knowledge of College environment, departments, procedures, and policies
• Experience working in higher education environment

Knowledge, Skills, & Abilities:

• Understand general procurement, budget and finance knowledge and skills
• Strong written and verbal business communication skills; ability to communicate and coordinate with others on varied and occasionally complex issues in a courteous and professional manner
• Strong attention to detail in daily functions and communication in order to effectively develop, compile, and present information
• Excellent time management skills, ability to handle multiple tasks, set priorities, schedule and meet deadlines
• Ability to work both independently and collaboratively in a professional manner with an emphasis on service quality
• Demonstrated ability to work in a team-based environment
• Strong analytical skills, including ability to gather and analyze information and develop appropriate recommendations for action
• Expert knowledge of Microsoft applications, including Word, Excel, PowerPoint, SharePoint, and Teams

Work Schedule:

• Full-time schedule Monday to Friday, 8:30 AM to 5:00 PM, 37.5 hours per week
• Flexible schedules or overtime may be required to meet the demands of the department

Work Environment:

• This is a campus-based position working in Winter Park, FL
• Indoor environment

Instructions to Applicants:

To apply, please submit an application and upload the following materials:

1. Cover Letter (optional)
2. Resume
3. Provide three reference names and email addresses on application

Benefits & Perks:

• 15 Days - Paid Time Off (vacation, sick and personal time)
• 10 Days - Paid Holidays
• 5 Days - Paid College Closure Days
• Eligible for Medical, Prescription, Dental & Vision Insurances (within 30 days of hire)
• 100% Employer-Funded Health Reimbursement Account ($125+/month)
• 100% Employer-Paid Short & Long Term Disability Insurance
• Domestic Partner Benefits
• 11.5% Employer Retirement Contributions
• Discounted On-Campus Dining Meal Plans
• Free On-Campus Parking
• Free Access to Campus Amenities (gyms, pools, library, sporting events, and more)
• Free Full Tuition for Employees and their Families
• Pet Insurance
• 100% Employer-Funded Employee Assistance Program
• Flexible Spending Accounts
• Award-Winning Wellbeing Programs
• Plus More!