Gordon County Administrative Assistant

Classification Title:

Administrative Assistant I

FLSA:

Non-Exempt

FTE:

1.00

Minimum Qualifications:

High school diploma or equivalent

Position Summary:

The County Extension Administrative Assistant position is a non-exempt professional staff role within UGA Cooperative Extension responsible for handling the many resources offered by the Extension office. A level of independent judgment is necessary to effectively carry out the duties of the job, and the incumbent is expected to manage administrative duties by developing techniques and procedures as appropriate. This role works cooperatively with all Extension faculty and staff where applicable and is administratively responsible to the County Extension Coordinator.

Knowledge, Skills, Abilities and/or Competencies:

• Office and communication skills.
• Proficient in typing, filing, and computer skills such as Windows, Microsoft Office, and QuickBooks.
• Work in this occupation is by nature a combination of office and field work.
• Ability to communicate professionally with varied clients and stakeholders, including management, staff, youth, and other clients.
• Ability to manage multiple priorities.
• Exhibits high standards of professionalism in personal contacts, appearance, and work habits. Possesses necessary personal skills to perform public relations responsibilities effectively.
• Ability to establish and maintain effective working relationships with county, district, and state staff, local government employees, and clientele.

Physical Demands:

• Some light lifting.
• Some degree of physical activity for this position (e.g. handling samples, demonstration materials, and audio-video equipment).
• Sitting for extended periods of time at a computer or office role.
• Driving as needed to perform job duties.

Duties/Responsibilities:

Maintain office hours to assist clientele and conduct day-to-day operations.

Assist clientele with access to Extension resources and services, including printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g, soil and water tests, feed and animal waste analysis, radon testing).

Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists.

Percentage of time: 30

Maintain appropriate records for fiscal reporting.

Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets.

Keep financial records current within the existing month.

Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary.

Maintain office inventory of publications, office supplies, and materials as needed.

Percentage of time: 30

Assist clientele with access to Extension resources and services, including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g, soil and water tests, feed and animal waste analysis, radon testing).

Percentage of time: 30

Perform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator.

Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability, or veteran status. Other duties as assigned.

Percentage of time: 10