Temporary-Administrative Assistant

Job Summary

The Administrative Assistant for the Albany State University Center for Blockchain Innovation and Emerging Technology is responsible for providing comprehensive administrative support and coordination to the Project Coordinator in the development, implementation, and delivery of a substantial and diverse shared service portfolio of activities across the University. This position will report directly to the Project Coordinator and play a key role in ensuring efficient operations, managing administrative tasks, and supporting the overall success of the Center for Blockchain Innovation and emerging Technology. This is a part-time, grant-funded, temporary position that will not exceed three months.

Sponsorship is not available for this position.

Responsibilities

Administrative Support and Coordination (50%)

• Provide comprehensive administrative support to the Project Coordinator, including scheduling meetings, managing calendars, and handling correspondence.
• Coordinate and assist in the preparation of reports, presentations, and other relevant documents.
• Maintain accurate records, databases, and files for the Center's operations.
• Assist in the development and implementation of policies, frameworks, and operational plans.
• Collaborate with internal stakeholders to gather and compile data, ensuring accuracy and timelines.

Operations Management (30%)

• Assist the Project Coordinator in coordinating and managing operational activities within the Center.
• Monitor and track project progress, ensuring adherence to timeliness and deadlines.
• Conduct research, gather information, and provide analysis to support operational decision-making.
• Assist in the development and implementation of process improvements and workflow optimization.
• Identify operational inefficiencies and recommend solutions for increased productivity.

Supervision and Training (20%)

• Provide guidance, training, and supervision to student assistants and other support staff.
• Assign tasks, monitor progress, and ensure the completion of assigned responsibilities.
• Foster a positive and inclusive work environment, promoting teamwork and professional growth.
• Conduct performance evaluations and provide constructive feedback to support staff development.
• Coordinate work schedules and manage time-off requests for staff support.

Required Qualifications

Associate's degree in business administration or related field

6 months to 1 year of experience in an office environment.

Or an equivalent combination of education and experience will be accepted.

Proposed Salary

The salary for this position is $9,000 for the three month duration.

Required Documents to Attach

Cover letter.

Resume.

Unofficial transcripts.

A list of at least 3 professional references with their contact information.

Knowledge, Skills, & Abilities

Knowledge

• Knowledge of general office procedures and administrative practices.
• Understanding of business communication standards and etiquette.
• Familiarity with data entry and record-keeping systems.
• Awareness of customer service principles.
• Knowledge of scheduling and calendar management practices.

Skills

• Strong organizational and time management skills.
• Proficiency in basic computer applications (e.g., Microsoft Word, Excel, email platforms).
• Clear and professional written and verbal communication skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Experience coordinating meetings, travel, or events.
• Experience coordinating camps for school students.

Abilities

• Ability to manage multiple responsibilities simultaneously while maintaining accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to communicate effectively with diverse audiences (students, staff, and key stakeholders).
• Ability to plan, organize, and execute events or programs efficiently.