"Administrative Assistant 1"

Job Summary

The Administrative Assistant provides comprehensive administrative and operational support to the Department of Art and Design, which includes programs in animation, film, theatre, graphic design, and studio arts. This position ensures efficient day-to-day operations by managing departmental communications, coordinating HR processes, supporting faculty and student needs, and assisting with departmental events and special projects. The Administrative Assistant also serves as a key support to the Department Chair, helping manage calendars, prepare reports, and facilitate departmental initiatives.

Responsibilities

The duties include, but are not limited to:

ADMINISTRATIVE SUPPORT:

• Serve as the primary point of contact for departmental phones, email, and walk-in inquiries.
• Manage departmental calendar for departmental events, schedule meetings and reserve rooms.
• Manage the Chair's calendar, schedule meetings, and coordinate appointments.
• Assist with faculty recruitment processes and onboarding tasks.
• Transcribe meeting minutes and prepare correspondence, and reports.
• Run enrollment reports
• Compile and organize data for departmental reports, accreditation reports, enrollment summaries, and budget tracking.
• Support the Chair in planning departmental events, visiting artist programs, and special projects.

EVENT AND PROGRAM COORDINATION:

• Support planning and execution of departmental events, visiting artist agendas, and special projects.
• Assist with logistics for exhibitions, performances, and student showcases.
• Create and send weekly events emails to students, faculty and community members.

OTHER:

Perform other duties as assigned.

Required Qualifications

Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions.

OR

High School Diploma, GED, or equivalent from a recognized state or federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficiency in Microsoft Office Suite and familiarity with university systems (e.g., PACT).

SKILLS

Excellent interpersonal, written, and verbal communication skills.

Strong organizational and prioritization abilities with attention to detail.

ABILITIES

Ability to maintain confidentiality

Ability to manage multiple tasks efficiently

Ability to work independently and collaboratively in a fast-paced environment.

Location

Summerville Campus: 2500 Walton Way, Augusta, GA 30904

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365