"Administrative Assistant 1"

Job Summary

Under general supervision, provides responsible administrative and secretarial support for a department or office, often of a complex and confidential nature, generally in support of a department chair or equivalent level administrator.

Responsibilities

The responsibilities include, but are not limited to:

Calendars

Maintain multiple calendars for seven faculty members, including OR/Clinic calendars, travel calendars and conference calendars.

Travel

Coordinate travel arrangements for meetings and conferences for faculty. Process travel requests and reimbursements.

Departmental Website

Maintain the departmental website.

Customer Service

Answer phones, direct calls, take messages, answer questions.

Observerships

Coordinate and submit required paperwork for all observerships.

Support Faculty

Maintain up to date assigned faculty CV's, to include converting new faculty CV's to MCG format. Maintain files for BLS/ACLS cert., licenses, DEA, CV's and for assigned faculty. Maintain photos/graphics files and biographical sketches for each assigned faculty. Coordinate faculty recruitment (i.e make travel arrangements, schedule appointments, complete itinerary per BOR requirements) Assist with faculty credentialing and re-credentialing.

Rinker Witherington Society

Assist Residency Coordinator in planning of Rinker Witherington Society Meeting and Annual Mode Symposium.

Other

Perform other related duties/tasks are assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions.

OR

High school diploma/GED from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Preferred Qualifications

Exemplary interpersonal skills and the ability to maintain a professional work environment.

Ability to manage multiple projects while supervising student employees, answering phone and business process.

Knowledge, Skills, & Abilities

Commitment to the development of a student-centered residential campus environment.

Depth of understanding of diversity and inclusiveness and how to communicate and action our AU values.

Ability to respond to sensitive inquiries.

Demonstrated project management skills.

Demonstrated team experience.

Exhibits professional code of ethics.

Proficient in the MS Office Suite.

Punctual in all job duties.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B2

Salary Range: $15.77/hourly - $18.89/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: 11/17/25 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=292456&PostingSeq=1