"Administrative Assistant II - Midwest Collaborative"

Scheduled Hours

37.5

Position Summary

This position provides administrative support to the Midwest Climate Collaborative, a multi-state and multi-sector network hosted by the Center for the Environment at WashU.

Job Description

Primary Duties & Responsibilities:

• Provides logistical support and preparation for presentations, training, interviews, workshops and special events that occur on- and off- campus (i.e. arranges location, orders food, assembles materials, schedules speakers, prepares sign-in sheets and name badges, arranges parking, etc.). Updates training materials, case studies, etc., as needed. Serves as point of contact for scheduling classrooms and lecture halls.
• Tracks and monitors expenses for the center. Sends out and tracks membership and renewal invoices. Assists in budget planning. Enters transactions in financial system; may approve transactions and run/review reports. Enters personnel/payroll information in HR system.
• Schedules diverse and complex appointments, meetings and travel arrangements. May prepare complex itineraries. Schedules and maintains daily appointment calendars, coordinates meeting details and confirmations. Prepares travel expense reimbursement according to guidelines.
• Provides administrative support to assigned staff. Manages the organization and retention of electronic documents, sets up virtual meetings, takes notes during facilitated meetings.
• Maintains/updates contact information, directories, departmental lists, email lists and databases. May be responsible for updating/maintaining routine web pages and social networking sites.
• May assist in preparing contract budgets, grant applications, proposals, status reports and financial statements.
• Coordinates purchase order requests and work order requests. Maintains office supply inventory and coordinates purchase of supplies as needed.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions
* Normal office environment
* Ability to travel to various on- and off-campus locations

Physical Effort
* Typically working at desk or table
* Repetitive wrist, hand or finger movement
* Occasional lifting (25 lbs or less)

Equipment
* Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

Preferred Qualifications

Education:

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Computer Literacy, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Salesforce (Software), Teamwork, Workday Software, Working Independently, Written Communication

Grade

G07-H

Salary Range

$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.