"Administrative Assistant 1"

Job Summary

This position provides comprehensive administrative support to the Assistant Dean of Instruction and Innovation and faculty leader of the College of Nursing's Community Engagement Strategic Initiative.

Responsibilities

The responsibilities include, but are not limited to:

Calendar and Meeting Management

• Maintain and coordinate the Assistant Deans calendar.
• Schedule meetings, appointments, and instructional planning sessions.
• Anticipate scheduling needs and resolve conflicts proactively.

Travel and Itinerary Coordination

• Arrange travel accommodations including flights, lodging, and transportation.
• Prepare detailed and professional travel itineraries.
• Process travel reimbursements in accordance with institutional policies.

Calendar & Scheduling Coordination

• Coordinate and maintain the Nursing Faculty Leader's calendar.
• Schedule internal and external meetings, events, and community engagement activities.
• Send calendar invites and manage scheduling conflicts.

Meeting Coordination

• Prepare and distribute meeting agendas in advance.
• Take detailed meeting minutes and distribute them post-meeting.
• Track follow-up tasks and ensure timely completion.
• Reserve meeting rooms and set up virtual meeting links (e.g., Zoom, Teams).

Supply Management

• Monitor and maintain inventory of office and event supplies.
• Order necessary materials for community engagement events and faculty needs.
• Coordinate with vendors and campus procurement systems.

Communication Support

• Draft and send professional emails, memos, and announcements.
• Serve as a point of contact for internal departments and external community partners.
• Assist in preparing presentations and reports.

Event Support

• Assist in planning and logistics for community engagement events.
• Coordinate with community partners and stakeholders.
• Manage RSVPs, event materials, and on-site support.

Documentation & Record Keeping

• Maintain organized digital and physical files related to community initiatives.
• Track engagement activities and outcomes for reporting purposes.

JagPulse Champion

• Promoting JagPulse to students, faculty, and staff
• Sharing communications and reports from the Office of Community Engagement
• Encouraging consistent use of the platform
• Creating and managing events
• Accessing reporting tools and student participation

Medical Reserve Corps - College of Nursing

• Provide Administrative Support
• Maintain MRC volunteer rosters
• Track compliance with MRC training

General Administrative Support

• Assist with travel arrangements and reimbursements.
• Support grant-related administrative tasks if applicable.
• Perform other duties as assigned by the Nursing Faculty Leader.

Required Qualifications

Educational Requirements

Associate's degree from an accredited college or university in a related field and a minimum of 3 years of progressively responsible experience in administrative support positions OR High School, GED or equivalent from a recognized state or federal accredited organization and 6 years progressively responsible experience in administrative support positions.

Preferred Qualifications

Bachelor's degree from an accredited college or university.

Knowledge, Skills, & Abilities

• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Attention to detail and ability to manage multiple priorities
• Proficient in using Microsoft Office.
• Ability to work collaboratively with faculty, staff, students, and external partners.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 2

Salary Minimum: $15.77/hour - $18.89/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 2/9/26 Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Driver's License Statement

The Human Resources Division will request a driver's history report for the identified top candidate(s) for this position. We will initiate this through our Background Check Vendor; this report will come from the Department of Motor Vehicles. The selected candidate must have a valid driver's license.