Administrative Assistant - Accounting, Economics, and Finance

Position Summary

Administrative Assistant
Department of Accounting, Economics, and Finance
Harrison College of Business and Computing

Primary Responsibilities

• Provide full administrative support to the department chairperson and faculty
• Greet visitors; answer phone lines; and schedule campus visits; provide quality customer service to constituencies
• Calculate, record, balance, and monitor monthly income, expenditures, and account transfers
• Process purchase requisitions and invoice payments
• Enter detailed class information and instructor information into a University database for each term
• Process textbook requests from faculty
• Maintain department waiting lists for classes; run prerequisite checks for classes
• Complete bookkeeping requirements related to faculty/staff/student professional development and travel
• Help organize, attend, and take minutes at all department meetings
• Maintain various department mailing lists
• Maintain all department inventory (hardware, software, and supplies)
• Compose and produce letters, memos, and reports
• Maintain and organize department and student files, both paper and electronic
• Schedule appointments, meetings, make reservations and travel arrangements
• Correspond with current and prospective students
• Help maintain department web page
• Supervise and manage student workers; organize the flow of work through the office

Required Qualifications

• High school diploma or GED
• Demonstrated complete administrative skills, including excellent interpersonal, verbal and written communication skills
• Excellent organizational and time management skills
• Demonstrated ability to handle multiple tasks with frequent interruptions
• Demonstrated ability to work independently with minimal supervision
• Evidence of ability to record data and provide attention to detail
• Demonstrated ability to maintain positive relationships and understanding of customer service
• Ability to handle sensitive and confidential information