Administrative Assistant, Senior

Administrative Assistant, Senior

Foothill-De Anza Community College District

Salary: $6,728.09 - $9,040.13 Monthly

Job Type: Full Time - Classified

Job Number: 25-109

Location: De Anza College, CA

Department: Facilities & Operations

Closing: 2026-06-09 11:59 PM Pacific

Bargaining Unit: ACE

Description

The Foothill-De Anza Community College District is currently accepting applications for the classified position above.

JOB SUMMARY

Reporting to the Director, College Operations, the Senior, Administrative Assistant for College Operations provides advanced administrative and operational support to the Director of College Operations, helping ensure the smooth and efficient functioning of daily activities across the department. This role serves as a central point of coordination for internal and external communications, supporting the department, faculty, staff, and leadership by managing schedules, organizing meetings, and facilitating the flow of information across multiple functional areas within the College.

Key responsibilities include, but are not limited to:

• Coordinating calendars and meeting logistics, correspondence, and tracking timelines and deliverables for departmental initiatives.
• Assists with budget-related processes such as purchase requisitions, expense tracking, and invoice coordination.
• The position also plays an important role in planning and executing meetings, minutes, events, and workshops, as well as maintaining records and ensuring compliance with College and District policies and procedures.
• This role requires strong organizational skills, attention to detail, discretion in handling confidential & sensitive information, and the ability to manage multiple priorities in a fast-paced environment.