Administrative Assistant

Position Summary

This position serves as the primary administrative assistant for the National Environmental Mapping and Applications Center (NEMAC) and the STEAM Studio. The employee in this position provides administrative assistance to the Directors of these two departments in a shared administrative role.

Duties include:

• Ordering of supplies, deposits, budget management, purchase orders, and check requests (Bulldog Buyways)
• Travel requests and reimbursements
• Manage reconciliation for STEAM and NEMAC staff purchases (P-card, t-card, wex reconciliation)
• Monitor generic STEAM and NEMAC email account and Google Forms (e.g lumber requests)
• Updating NEMAC and STEAM social media and website

Minimum Education/Experience/Skills

This position requires a flexible person who can meet the needs of two different departments with various missions and support needs. High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

• A Bachelor’s Degree and 1-2 years of administrative and office management experience, an Associate’s degree and 3-5 years of administrative and office management experience, or a high school diploma and 5 years or more of administrative and office management experience is preferred.
• Experience with various office technologies such as Google Suite, especially Google Sheets, Calendar, and Drive; Microsoft Office, Zoom and website maintenance.
• Strong written and verbal communications skills, for internal communication with Center teams and University staff and faculty as well as Center external partners and “customers”.
• Experience invoicing, budget and fund management.
• Previous experience with the Banner system and Chrome River is preferred.
• Strong ability to multi-task, and a high degree of accuracy in maintaining files and information.
• Experience working in a higher education environment would be a plus.