Administrative Assistant to University Bands

Job Details

Posting Number: STA00424PO26

Job Family: Administrative Support

Job Function: Administrative Services

USC Market Title: Administrative Assistant

Job Level: A2 - Administrative/Operational Support

Business Title (Internal Title): Administrative Assistant to University Bands

Campus: Columbia

Work County: Richland

College/Division: School of Music

Department: MUS School of Music

State Pay Range: G05

USC Market Range: MRB - $36,608 $44,845 $53,082

Anticipated Hiring Range: $36,608-$40,000

Part/Full Time: Full Time

Hours per Week: 37.5

Work Schedule: Monday through Friday, 8:30 AM-5:00 PM. Occasional evenings and/or weekends may be required, as needed.

Basis: 12 months

About the Position

The Administrative Assistant to University Bands is responsible for coordinating auditions and registrations for USC band ensembles and maintaining ensemble rosters. Responsible for mailings to High School Band Directors in surrounding states for USC Band Clinic of over 400 high school band students. Maintains USC Bands social media channels in coordination with marketing office. Coordinates the USC Alumni Band rehearsal and performance at USC Football games. Coordinates meal vendors for trips, camps, and events.

Job Duties

• Administrative Assistant to University Bands is responsible for coordinating auditions and registrations for USC band ensembles and maintaining ensemble rosters. Maintains USC Bands social media channels in coordination with marketing office. Coordinates meal vendors for trips, camps, and events. (50%)
• Responsible for mailings to High School Band Directors in surrounding states for USC Band Clinic of over 300 high school band students. (20%)
• Schedules tours and visits for prospective band students. Serves as the Band Office receptionist. (20%)
• Coordinates the USC Alumni Band rehearsal and performance at USC Football games. (10%)

Minimum Qualifications

Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.

Preferred Qualifications

Music/Band background helpful.

Knowledge/Skills/Abilities

Extensive knowledge of office management policies and procedures and record keeping. Ability to communicate effectively, both orally, in writing and work independently as well as in a team environment is essential.