Administrative Assistant

General Summary

Provides administrative and technical support for the Student Success and Enrollment Management Division and the Divisional Vice President and other personnel as needed. Duties include but are not limited to answering and directing calls and inquiries; scheduling meetings and appointments collegewide, data entry within various software applications, project management support; and other administrative duties as assigned. Requires strong computer and interpersonal skills and proficiency in working independently to complete both routine and larger scale initiatives.

Essential Functions

Provide technical and administrative support for the Vice President of Student Success and Enrollment Management's Office. Responsibilities include scheduling appointments, preparing correspondence, providing project management support, and other duties as assigned by the Vice President. Will also serve as the centralized contact for Counseling and Prevention Education Services.

Utilizes professional verbal communication to greet and answer questions for students, faculty, employees, and the general public with regard to the programs and services provided by the College and, specifically, services within the division of Student Success and Enrollment Management.

Creates requisitions, tracks and reconciles purchasing cards, and arranges for the purchase of materials, supplies, equipment and catering within the areas assigned by the Vice President and other administrators or faculty as needed.

Schedules meetings and coordinates travel arrangements (including registration, hotel, and other aspects) for the Vice-President of Student Success and Enrollment Management, Associate Deans, student clubs and organizations, and others as needed.

Creates and maintains spreadsheets, reports, presentation documents, meeting minutes, and other written correspondence and utilizes professional written communication when developing and editing documents. Assist the Vice President, and other administrators with meeting and event preparation.

Provides support and assistance to faculty and/or instructional program areas on the Columbus Campus, as needed, including processing payments, ordering materials, and other instructional-related tasks.

Communicates with and completes paperwork and processes in accordance with numerous internal operations such as Human Resources, Purchasing, Accounts Payable, Payroll, and other departments.

Assists with event planning for Student Success and Enrollment Management and serves on campus and collegewide committees, including the Student Recognition and Awards Ceremony, the Commencement Committee, New Student Orientation, the Retention Team, and others as needed.

Serves as the centralized scheduler for Counseling and Prevention Education Services. Responds to general inquiries from students and staff while maintaining strict confidentiality, schedules appointments for counselors, and assists with triaging of scheduling when requested by the Director of Counseling.

Assist students in completing intake paperwork for counseling services including but not limited to explaining student's confidentiality rights, assisting with navigating the student portal, and verifying eligibility for services.