"Administrative Assistant for IPE-LRC"

Posting Details

Position Information

Job Title: Administrative Assistant for IPE-LRC
Posting Number: S1620P
Pay Range: Compensation for this position is expected to range between $26.00 and $28.00 per hour, in alignment with what California Baptist University (CBU) reasonably anticipates paying for this role. The final rate may vary depending on the candidate’s qualifications, experience, and prevailing market conditions. In addition to competitive wages, CBU provides a comprehensive and generous benefits package to eligible employees.

Position Summary Information

Summary:
The Administrative Assistant provides essential support to the College of Nursing (CON) and the IPE–Learning Environment & Innovation division at California Baptist University (CBU). This position is responsible for coordinating events, managing projects, scheduling, and supervising student workers. Working closely with the Associate Dean and division team, the Administrative Assistant plays a key role in advancing innovative initiatives that strengthen simulation, interprofessional education (IPE), faculty development, and the overall learning environment.
Essential Duties and Responsibilities:
Include the following. Other duties may be assigned.

1. Provide administrative and operational support to ensure the effective functioning of the Division of Learning Environment & Innovation.
2. Plan, organize, and execute events, meetings, and workshops focused on simulation, interprofessional education (IPE), faculty development, and innovation initiatives.
3. Coordinate scheduling for facilities, learning spaces, and resources to maximize utilization and efficiency.
4. Develop and maintain project timelines, agendas, meeting minutes, and action plans for division initiatives.
5. Supervise, train, and schedule student workers to assist with daily operations and special events.
6. Manage calendars and communications across multiple concurrent projects to ensure accuracy and alignment.
7. Provide logistical support for faculty development sessions, intensives, and special events.
8. Serve as a liaison between internal and external stakeholders to foster collaboration, innovation, and continuous improvement.
9. Assist with financial processes, including tracking project expenses and processing reimbursements.
10. Contribute to strategic planning and process improvement to advance new initiatives within the Learning Environment & Innovation division.

Supervisory Responsibilities:
This position may assign tasks and provide guidance to student workers to ensure successful completion of work assignments.
Other Knowledge Skills and Abilities:
To perform this job successfully, an individual must be able to carry out each essential duty effectively. The requirements listed below represent the knowledge, skills, and abilities necessary for the role:

• Demonstrated ability and willingness to live and uphold the University’s Christ-centered mission and values.
• Proficiency in personal computers and related software applications.
• Strong knowledge of business English, arithmetic, and general office methods, procedures, and practices.
• Ability to plan, organize, and coordinate multiple projects effectively.
• Excellent reading and writing skills appropriate to the position’s responsibilities.
• Skill in gathering data, compiling information, and preparing accurate reports.
• Ability to design and create graphics for social media platforms.
• Experience in managing and maintaining social media accounts.
• Exceptional organizational skills with strong attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Capacity to interpret, adapt, and apply guidelines and procedures.
• Strong interpersonal and communication skills with the ability to work collaboratively with a diverse faculty, staff, and student population.
• Ability to make sound administrative and procedural decisions and judgments.
• Proficiency in creating, composing, and editing written materials.
• Skill in generating content and graphics to enhance the College of Nursing website, CON newsletter, and CON social media presence.
• Excellent telephone etiquette and customer service experience.
• Ability to develop and maintain effective recordkeeping systems and procedures.
• Skill in resolving customer complaints and concerns professionally.
• Ability to coordinate and organize meetings, workshops, and special events.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, sit; and requires sufficient hand, arm, and finger dexterity to operate a computer keyboard or other office equipment. Requires visual acuity to read words and numbers; and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards.
Education and/or Experience:
Bachelor’s degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Posting Detail Information

Open Until Filled: Yes
Special Instructions to Applicants:
Nondiscrimination Statement: State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
Quick Link to Posting: https://jobs.calbaptist.edu/postings/9781
Supplemental Questions:

1. * Are you a Christian? (Yes/No)
2. * Do you attend church regularly? (Yes/No)
3. If no, please explain (required):
4. * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Yes/No)

Applicant Documents
Required Documents:

1. Resume
2. Cover Letter
3. Christian Experience Essay

Optional Documents:

1. Letter of Reference 1
2. Letter of Reference 2
3. Other Document
4. Other Document 2