"Office Coordinator"

Office Coordinator

Job #: 042243

Location: Syracuse, NY

Pay Range: $17.00 - $21.63 Per Hour

Hours:
Standard University business hours
8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Hours may vary based on operational needs.

Job Type: Full Time

Job Description:

The office coordinator job is a 40-hour support position that is responsible for preparing and initiating administrative office-related tasks associated with the day-to-day operations of Campus Safety and Emergency Management Services (CSEMS). The position works in an energetic, semi-public facing office and responsibilities include exceptional interpersonal and communication skills, good judgement, confidentiality, initiative, and ability to work independently or as a team. The office coordinator position handles multiple tasks and has the ability to prioritize numerous responsibilities to meet deadlines.

Education and Experience:

• Associates degree and/or equivalent combination of education and experience, plus 2-3 years administrative support and general clerical experience.
• Personal history background check and participation in random drug/alcohol testing required by department.
• Experience working with diverse populations, in a college/academic setting preferred.

Skills and Knowledge:

• Proficient with Microsoft and human resources/payroll related applications.
• Experience with initiating and submitting web-based forms related to special work orders and/or purchase requests.
• Ability to track and troubleshoot office technology maintenance issues and articulate subsequent repair needs to vendor(s).
• Calendaring, online, remote meeting setup experience required.
• Experience in higher education and/or not-for-profit business models a plus.

Responsibilities:

• Prepares purchase requisitions and initiates inter-departmental journal entries.
• Scans and organizes administrative files to an electronic filing system.
• Assists with employee travel and expense processing as directed.
• Assists with generating general ledger reports.
• Coordinates maintenance for office technology (i.e. machines such as biz hubs, printers, phones, etc.)
• Monitors supply inventories and purchase requests; coordinates approved orders.
• Distributes receivables as needed.
• Assists with coordinating internal department events and community-based programs.
• Assists with coordinating meetings and/or travel as directed.
• Assists with placing building maintenance requests.
• Other duties as assigned.

About Syracuse University:

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the Universitys 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

To apply, visit https://www.sujobopps.com/postings/110878