"Clerk (Limited Pool)"

About the Job

Incumbents may provide business services such as purchasing, inventory and stores, facilities and space utilization; and provide general clerical as well as administrative assistance to departmental staff. Work is performed under close supervision or in accordance with clearly defined procedures that require very little or no interpretation; performs the most routine and/or repetitive tasks; very limited decision making required; generally works under close supervision; typically has no work experience; work is performed from within specific limits of established procedures and/or defined instructions. Repetitive, routine, or standardized tasks are performed with little or no supervision, once learned.

Key Responsibilities

• Responsible for basic data entry to established database. Maintain and update filing, inventory, mailing, and database systems.
• Transfers data or information to templates and standard office software programs.
• Assists in stuffing envelopes for bulk mailings, prints labels.
• Provides basic information about the department or location to visitors/customers.
• Answer telephones, direct calls and take messages.
• Maintains basic inventory of office supplies. Gathers and organizes orders for office supplies.
• Maintains routine calendar, schedules simple meetings, arranges for routine audio visual and other equipment. Makes and cancels appointments.
• Maintains files, screens, and distributes mail. Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Review readily accessible and simple to read files, records, and other documents to obtain information to respond to simple requests.
• Operate office machines including but not limited to photocopiers and scanners, fax machines, voice mail systems and personal computers.

Qualifications

• High School Diploma, General Equivalency Degree (GED), or High School Equivalency Diploma (HSED) or equivalent, or the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required.
• Ability to learn University policies and procedures.
• Basic communication skills required in order to successfully fulfil the duties of the work.
• Discretion, diplomacy, and confidentiality is exercised in all areas of work being performed.
• Assignments entail specific tasks, unrelated but each complete in itself; or a series of steps which are normally repetitive and in a prescribed sequence.
• Specific instructions are provided regarding tasks to be performed, sources to be used, and products desired. Non routine work is reviewed. Guidelines provided are oral or written instructions or established procedures; and they are few in number or sources, detailed, specific, directly applicable and readily available. No originality is required.
• Incumbents are responsible for completion of assigned tasks in accordance with guides and/or instructions.
• Under close supervision, works entirely within prescribed guidelines and established procedures.
• Resolves routine problems by referring to established procedures or by consulting others.
• Exchanges procedural information with co-workers or immediate work group.

Hiring Range

The full salary range for this position is Step 1: $21.92 - Step 9: $26.09. The budgeted hourly range that the University reasonably expects to pay for this position is Step 1: $21.92/hr.

Job Closing Date

Review of applications will occur as openings become available. Candidates will be selected for temporary employment in various departments as positions become available. This position is reopened every six months so please re-apply if you remain interested in the position. This position will close on 12/31/2025.

These union positions are represented by the bargaining unit Clerical & Allied Services - CX Teamsters Local 2010.

Please note: These are temporary positions.

Remote/Hybrid eligibility: Dependent on openings.