Administrative Assistant

Job Description

We are currently seeking an Administrative Assistant who will advance the institutions proud tradition of excellence in academics, student life and community service.

The Opportunity

You: Youre an organized and resourceful person whos looking for a great position where you can really make a difference.

Your mission: Well rely on you to provide administrative support in an office environment at Houston Community College.

Your work: Youll have multiple office functions to execute and tasks to complete during your day. Depending upon the specific role you may work with budgets, payroll, answer phones, type correspondence and communicate with other departments to solve issues.

SUMMARY

Provide principal support in an office by carrying out recurring office procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Use the following software: PeopleSoft, Oracle, Word, Excel. Operate office equipment, such as computer, copier, fax, typewriter, and calculator. Respond to special requests and projects, frequently under deadline conditions. File correspondence, records, and other department documents. Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor. Send, receive, and distribute faxes. Answer and screen phone calls, handling multiple lines. Type correspondences, grant applications and other documents from notes, copies, or rough drafts. Answer routine correspondence not requiring supervisors attention. Communicate with other departments to solve problems.

QUALIFICATIONS

High school diploma or GED equivalent. Two (2) years secretarial experience required; three (3) years preferred. Proficiency in word processing and spreadsheet applications. Good written and oral communication skills. Good organizational skills.