Administrative Assistant (Hybrid) - Otolaryngology

Position Summary

Provides general office, document preparation and administrative support for an individual, department, office or designated staff group. Hybrid after in office training period.

Job Description

Primary Duties & Responsibilities:

• Provides administrative assistance to multiple faculty members.
• Maintains faculty calendars, schedules meetings both in person and virtual. Assists with conference registration, travel arrangements and expense reimbursements according to guidelines.
• Maintains physician curriculum vitae and Missouri/Illinois licensure.
• Assists with physician re-credentialing of hospital privileges every two years.
• Prepare correspondence as needed. Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard).
• Responds to EPIC tasks as needed.
• Answers phone and greet visitors; responds to inquiries and provides information using established guidelines or refers to appropriate individual.
• Receives, sorts and distributes mail.
• Performs other duties as assigned.

Working Conditions

Normal office environment. Ability to travel to various on- and off-campus locations. Three years of administrative support experience preferred.

Required Qualifications

High school diploma or equivalent high school certification or combination of education and/or experience. Administration And Office Support (1 Year).