Position Information
Position Information (Default Section)
Job Title
Administrative Assistant I - Information Technology
Department
Location
Main Campus - Dayton, OH
Job Number
05536
Department
Computer Science
Job Category
Support
Job Type
Full-Time
Status
Regular
Job Open Date
08/10/2026
Resume Review Date
08/25/2026
Closing Date
08/24/2026
Open Until Filled
No
Position Summary
The
Administrative
Assistant I – Information Technology provides high-quality
administrative support to the Chairperson and full-time and
part-time faculty within the Information Technology department,
ensuring the department operates efficiently and professionally
while fostering a welcoming, collaborative environment.
The Information Technology (IT) department offers students a
robust, hands-on education tailored to the demands of the modern
tech industry. The program features state-of-the-art facilities,
experienced faculty, and a curriculum designed to provide practical
skills in areas such as cybersecurity, networking, and technical
support.
The salary for this position begins at $35,194.00 and is
determined commensurate with education and
experience.
Why work for Sinclair College?
The following are some of the benefits that full-time support staff
with Sinclair College receive:
- Tuition waiver for employee for all Sinclair courses and
programs
- Support for continued professional development, including
tuition reimbursement for other universities and colleges.
OPERS pension participation, with 14% employer
contribution
3+ weeks of personal and vacation leave, 3+ weeks of sick leave
annually
14 days of annually observed company holidays
Expansive and competitive insurance programs, including an HSA
with annual employer contribution available
High quality programs and events for work-life balance
*SCC has the right to revise this position description at any
time. This position description does not represent in any way a
contract of employment.
Principal Accountabilities
Office Coverage & Customer Service
- Perform a variety of clerical tasks including, but not limited
to, the following:
- Type, format, and proofread correspondence, reports
presentations, etc.
- Establish and maintain paper-based and electronic files
- Process and duplicate materials
- Prepare and process purchase requisitions, food requests, and
duplication requests for both Dayton and Centerville campus
programs
- Perform reception duties and schedule appointments, when
appropriate
- Inventory and order office supplies
- Process incoming and outgoing mail
- Update Chairperson’s calendar, when appropriate
- Take messages and transfer calls, appropriately
- Answer customers’ questions. Provide accurate information to
internal and external customers by maintaining a current knowledge
of college-wide policies/procedures and working closely with other
departments
- Respond respectfully and appropriately when assisting external
and internal customers
Administrative Support
- Coordinate, order, process, and receive office supplies for
Department
- Create and proof correspondence, documents, and reports
- Process requisitions, purchase card orders, duplication
requests, food requests, physical plant requests, room scheduling
requests, book order requests, prepare travel expense requests, and
arrange transportation and accommodations for traveling
faculty
- Prepare and maintain necessary agendas, materials, and minutes
for meetings, as well as logistical arrangements for meetings
- Assist Chair in gathering information and putting together
reports for program reviews and accreditation
- Assist Chair in scheduling classes and personnel
- Track enrollment for CIT
- Prepare and maintain accurate payload reports
- Coordinate travel for department chair, faculty, and external
grant related travel through approved travel system
Event Planning & Coordination
- Help plan, coordinate, and execute department events held
throughout the year, including faculty and advisory board meetings,
workshops, student events, grant-related functions, and community
and industry partnership events
- Manage event logistics, including room reservations, catering
and food orders, audiovisual and equipment needs, signage, and
setup and teardown
- Serve as primary point of contact for event vendors, guest
speakers, and visiting grant members before and during events
- Coordinate with Conference Center to schedule rooms for events
and execute contracts with Conference Center
- Perform all necessary tasks in preparation of all meetings
- Perform other related duties as assigned/needed
Requirements
- Minimum of a high school diploma, or equivalent required;
associate’s degree in a related field preferred
- Minimum of two (2) years of office experience required
- Strong computer skills with proficiency in applicable software
systems used by the college preferred
- Excellent organizational and time management skills,
communication, writing, interpersonal skills, telephone etiquette,
positive attitude, and a strong desire to assist people
preferred
- Provide customer service in a responsible manner by being
knowledgeable, supportive, ethically aware of diversity and
cultures, and treating each customer with respect preferred
- Knowledge of other college departments and their functions,
especially in relation to this department preferred
- In-depth knowledge of program curriculum and admission
requirements preferred
- Initiative and problem-solving skills preferred
- Demonstrated ability to manage tasks with a high level of
accuracy and attention to detail required
- Knowledge of Microsoft Office preferred
- Experience planning or coordinating events preferred
- Strong verbal communicator and active listener, able to convey
information clearly and understand the needs of faculty, staff, and
students preferred
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a minimum of a high school diploma or equivalent?
- * Do you have a minimum of 2 years' relevant work experience?
- * In accordance with Sinclair Community College employment,
tax, and benefits compliance requirements, please select the state
in which you currently reside or will perform work for this
position.
- Ohio
- Indiana
- Kentucky
- I do not reside in or am unable to perform work in one of these
states.
- * Are you legally authorized to work in the United States, and
will you now or in the future require employer sponsorship for a
work visa? *Sinclair Community College will not sponsor applicants
for work visas.
- Yes, I am authorized to work in the United States and do not
require sponsorship now or in the future.
- Yes, I am authorized to work in the United States but will
require sponsorship now or in the future.
- No, I am not authorized to work in the United States.
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
- Other
