"Administrative Assistant I, P.U.M.A+ Center"

Job Description

Position Title

Administrative Assistant I, P.U.M.A+ Center

Salary

YEARLY: $53,700, step 1 - $65,424, step 5 (see special instruction for initial step placement)

Location

Diablo Valley College

Recruitment Type

Open (Internal and External applicants)

Posting Number

0002267

# of Openings

1

Range

50

Position Status

Permanent

Position

Full-Time

# of Hours Scheduled Per Week

40

Work Schedule By Day and Work Hours

Monday-Thursday, 10:30am-7:00pm
Friday, 8:30am-5:00pm

# of Months

12

EEO Job Category

Clerical/Secretarial

Employee Group

Classified

Department

D1050-Student Life

Position Definition

To perform a variety of administrative and secretarial duties for an assigned department, including taking full responsibility for a number of administrative tasks.

Distinguishing Characteristics

Administrative Assistant I - This classification performs less complex clerical, program, or instructional support assignments while learning District policies and procedures.

Examples of Duties/Essential Functions

• Answers phones, acting as the first point of contact, providing information concerning policies and procedures of assigned program or office according to established guidelines.
• Communicates effectively and professionally with the general public, vendors, employees and students.
• Creates and maintains office files, reports, bulletins, and correspondence; searches files and records for required information.
• Keeps records and makes entries on standardized forms.
• Maintains and orders office inventory supplies and equipment; maintains storeroom.
• Operates a variety of office equipment, including photocopier, calculator, and computer.
• Processes invoices and maintains running balance of monies.
• Provides work direction and guidance to student assistants.
• Reports issues regarding office equipment or technology.
• Schedules and reschedules appointments; provides catalogs and applications.
• Updates office information lists for administrative staff such as registration information, faculty schedules, and department operating hours.
• Formats, types, proofreads, duplicates and distributes correspondence, lists, forms, memoranda and other materials according to established procedures, policies and standards.
• Sorts and distributes incoming and inter-office mail; prepares shipments of interdepartmental mail to outlying district locations on a daily basis.
• Develops schedules related to division/department activities and services; maintains calendars and coordinates committee and other meetings; reviews, updates and informs the administrator and others of essential timelines.
• Performs related duties as assigned.

Minimum Qualification-Education/Experience

EXPERIENCE AND TRAINING
One (1) year of experience performing broad and varied clerical functions in a professional office environment comparable to that of an Office Assistant II.

EDUCATION/LICENSE OR CERTIFICATE
Possession of a high school diploma / GED or the equivalent.

Minimum Qualification-Knowledge Of

Modern office procedures, practices and technology/equipment.
English usage, grammar, spelling, punctuation and vocabulary.
Modern software applications (Microsoft Office Suite, etc.).

Minimum Qualification-Skill To

• Keyboard with accuracy.
• Operate a phone system.
• Perform routine clerical work including filing and record-keeping.
• Operate office machines and learn office methods, rules and policies.
• Learn basic rules, policies and procedures of the office to which assigned.
• Understand and follow both oral and written instructions in an independent manner.
• Learn and communicate general information about campus facilities, events, resources, and staff.
• Maintain professionalism when interacting with callers.
• Make simple mathematical computations.
• Serve students, staff and colleagues in a helpful, empathetic, professional manner.
• Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
• Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.

Desirable Qualifications

1. Demonstrated sensitivity to and ability to work with community college students of diverse ethnic backgrounds, sexual orientations, gender identities, age, learning styles and/or disabilities.
2. Ability to multi-task, prioritize and complete duties on-time in a high-energy/high-traffic work environment with significant student and faculty interaction.

Job Open Date

03/17/2026

Job Close Date

03/31/2026

Open Until Filled

No