Job Title

Administrative Assistant II

Essential Job Functions

• Serves as administrative assistant to the Director or other supervisor
• Provides or oversees reception services, scheduling appointments, meetings, and travel
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies
• Assists with employment processes to varying degrees
• Supports the administrative business functions of the department
• Assists with the classification of positions, reviewing job descriptions and position requisitions
• Enters information in the E-Verify system to ensure employment eligibility
• Assists with conducting background checks on all new hires
• Enters new employee information in the Mississippi Directory of New Hires and submits required reports
• Other related duties, as assigned

Qualifications

High school diploma or GED

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis

Three (3) years’ of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I

Knowledge Skills and Abilities

Knowledge of principles and practices of human resources employment administration

Knowledge of database applications, web content management, and administrative business systems

Records maintenance skills

Organizing and coordinating skills

Keyboarding and Reception skills

Ability to communicate effectively, both orally and in writing

Ability to operate and troubleshoot electronic office equipment, computers, and peripherals

Ability to maintain departmental financial records and accounts and prepare financial reports as required

Ability to maintain confidentiality of records and information