Administrative Assistant II - Operations Unit

Job Details

Job Title

Administrative Assistant II

Essential Job Functions

• Serves as administrative assistant to the Director or other supervisor
• Provides or oversees reception services, scheduling appointments, meetings, and travel
• Coordinates projects and assists in the completion of reports by researching and gathering required information and preparing reports
• Serves as the communication hub of the department by communicating information from the supervisor to others, collecting and organizing information
• Obtains equipment, services and supplies needed by the department by maintaining an inventory of office supplies, purchasing equipment and supplies
• Assists with employment processes to varying degrees
• Supports the administrative business functions of the department
• Assists the supervisor to varying degrees in maintaining financial control of departmental accounts by reconciling purchases, tracking expenditures, and maintaining internal records of expenditures
• Other related duties, as assigned

Qualifications

Minimum Education

High school diploma or GED

Completed degree(s) from an accredited institution that are above the minimum education requirement may substitute for experience on a year for year basis

Minimum Experience

Three (3) year of increasingly responsible clerical, secretarial and office administrative support experience, including two (2) years of experience at a level comparable to an Administrative Assistant I

Knowledge Skills and Abilities

• Knowledge of database applications, web content management, and administrative business systems
• Records maintenance skills
• Organizing and coordinating skills
• Keyboarding and Reception skills
• Ability to communicate effectively, both orally and in writing
• Ability to operate and troubleshoot electronic office equipment, computers, and peripherals
• Ability to maintain departmental financial records and accounts and prepare financial reports as required
• Ability to maintain confidentiality of records and information